Vacation Leave Approval Letter Format

Vacation Leave Approval Letter Format

[Your Company’s Name]

[Your Company’s Address]

[City, State, ZIP Code]

[Date]

[Employee’s Name]

[Employee’s Position]

[Department]

[City, State, ZIP Code]

Subject: Vacation Leave Approval

Dear [Employee’s Name],

I am pleased to inform you that your request for vacation leave, as submitted on [date of leave request], has been approved. Below are the details of your approved leave:

  • Leave Duration: [Start Date] to [End Date]

  • Total Number of Days: [Number of Days]

  • Reason for Leave: [Reason, if applicable]

Please ensure that all pending tasks and responsibilities are appropriately handed over to [Name of Colleague/Team] during your absence. It is important that [specific instructions, if any, e.g., contact details of a backup employee] are communicated effectively to maintain workflow continuity.

We trust that you will return rested and re-energized. Should there be any changes to your leave plans, kindly notify [Supervisor/HR Contact] at your earliest convenience.

Wishing you a pleasant vacation.

Best regards,


[Your Name]
[Your Designation]
[Your Contact Information]

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