Free Printable HR Handbook Template
Printable HR Handbook
I. Introduction
Welcome to [Your Company Name]! This handbook provides an overview of company policies, benefits, and responsibilities. Our goal is to create a supportive, inclusive, and productive work environment. This guide will help you understand what is expected from you as an employee and what you can expect from [Your Company Name] in return.
II. Employment Policies
A. Equal Employment Opportunity
[Your Company Name] is committed to providing equal employment opportunities regardless of race, gender, age, religion, disability, or any other legally protected status. We strive to maintain a diverse and inclusive workplace.
B. Employment Classification
Employees are classified as full-time, part-time, temporary, or contract workers. Each classification determines eligibility for benefits.
C. Probationary Period
All new employees will undergo a 90-day probationary period, during which performance will be evaluated. Successful completion of this period will confirm your permanent employment status.
D. Termination
Employment at [Your Company Name] is at-will, meaning either the company or the employee may terminate the relationship at any time, with or without cause or notice.
III. Employee Conduct
A. Code of Conduct
Employees are expected to uphold the values of integrity, respect, and accountability. All actions should reflect positively on [Your Company Name] and its mission.
B. Anti-Harassment Policy
Harassment of any kind will not be tolerated. This includes physical, verbal, or psychological abuse based on race, gender, religion, or other protected attributes. Any violation should be reported to Human Resources immediately.
C. Attendance and Punctuality
Regular attendance and punctuality are essential. If you are unable to report to work on time, notify your supervisor as soon as possible.
IV. Compensation and Benefits
A. Pay Schedule
Employees are paid bi-weekly. Salaries are directly deposited into the employee’s bank account, and detailed pay stubs will be provided.
B. Overtime
Non-exempt employees are eligible for overtime pay for any hours worked over 40 per week, as required by federal law.
C. Health and Wellness Benefits
[Your Company Name] offers a comprehensive health and wellness package, including medical, dental, and vision insurance. Employees become eligible for these benefits after 90 days of employment.
D. Paid Time Off (PTO)
All full-time employees are eligible for paid time off. PTO accrues at the rate of 1.5 days per month for the first year. Additional vacation days may be granted after five years of continuous service.
E. Retirement Plan
We offer a 401(k) plan with company matching of up to 5%. Eligibility begins after six months of employment.
V. Employee Development
A. Performance Reviews
Annual performance reviews will be conducted to assess goals, achievements, and areas of improvement. These reviews help both the employee and the company to foster growth and development.
B. Training and Development
[Your Company Name] encourages continuous learning. We offer reimbursement for approved courses, certifications, and training programs that enhance professional development.
VI. Workplace Safety
A. Safety Policies
The safety of our employees is a priority. Employees are required to follow all safety guidelines, wear appropriate protective equipment, and report unsafe conditions.
B. Emergency Procedures
In the event of an emergency, employees should follow the evacuation procedures posted throughout the workplace. Emergency contacts are also listed in this handbook.
C. Workers' Compensation
If you are injured on the job, report the incident to Human Resources immediately to ensure proper documentation and to receive workers' compensation benefits.
VII. Company Property and Confidentiality
A. Use of Company Equipment
Employees are provided with the necessary tools and equipment to perform their jobs effectively. Company equipment should be used for work purposes only.
B. Confidentiality Agreement
Employees are required to protect company information and maintain confidentiality regarding all sensitive data, including customer details, financials, and proprietary information.
VIII. Technology Use and Social Media
A. Internet Usage
The company’s internet is provided for work-related purposes. Excessive personal use, streaming, or downloading unauthorized content is prohibited.
B. Social Media Policy
Employees are encouraged to use social media responsibly. Any mention of [Your Company Name] on personal platforms must not violate company policies or harm its reputation.
IX. Disciplinary Action
A. Progressive Discipline
In the event of misconduct or failure to meet job expectations, [Your Company Name] will use a progressive discipline approach. This includes verbal warnings, written warnings, suspension, and termination.
B. Grievance Procedure
Employees may file grievances regarding disciplinary actions or workplace concerns through a formal procedure with Human Resources.
X. Conclusion
We encourage all employees to review this handbook carefully and reach out to Human Resources with any questions or concerns. Your adherence to these guidelines will help ensure a positive, safe, and productive workplace for everyone.
Employee Signature:
Date: [Date]
Manager Signature:
Date: [Date]
