Free Event Budget Template
Event Budget
Prepared by: [YOUR NAME]
Email: [YOUR EMAIL]
Planning a memorable social event involves careful financial management to ensure everything goes off without a hitch. This event budget is designed to help you outline and manage the costs associated with hosting a successful event, from venue selection to entertainment.
Budget Overview
Here’s a comprehensive breakdown of the expected costs and revenues for your social event.
|
Category |
Description |
Estimated Cost |
Actual Cost |
Notes |
|---|---|---|---|---|
|
Venue |
Rental fee for the venue |
$3,500 |
$3,500 |
Includes setup and cleanup |
|
Catering |
Food and beverages |
$5,000 |
$4,800 |
Includes 100 guests |
|
Entertainment |
DJ or live band |
$1,200 |
$1,200 |
4-hour performance |
|
Decorations |
Event decor and setup |
$800 |
$750 |
Themed decorations |
|
Marketing |
Invitations, ads, etc. |
$500 |
$480 |
Digital and print ads |
|
Equipment |
AV equipment rental |
$600 |
$600 |
Includes sound system |
|
Staffing |
Event staff and security |
$1,000 |
$1,000 |
5 staff members |
|
Miscellaneous |
Contingency fund |
$500 |
$400 |
For unexpected costs |
|
Total Estimated Cost |
- |
$13,100 |
- |
- |
Revenue
|
Source |
Description |
Estimated Amount |
Actual Amount |
Notes |
|---|---|---|---|---|
|
Ticket Sales |
Income from ticket sales |
$7,500 |
$7,600 |
150 tickets at $50 each |
|
Sponsorships |
Contributions from sponsors |
$3,000 |
$3,000 |
3 sponsors at $1,000 each |
|
Merchandise |
Sales of event merchandise |
$800 |
$750 |
T-shirts and souvenirs |
|
Other Revenue |
Additional income sources |
$200 |
$220 |
Donations |
|
Total Estimated Revenue |
- |
$11,500 |
- |
- |
Reminders
-
Confirm all vendor contracts by January 15, 2050.
-
Finalize guest count with catering by February 1, 2050.
-
Verify the setup schedule with the venue by February 5, 2050.
-
Double-check marketing materials for accuracy before February 10, 2050.
-
Prepare a contingency plan for unexpected costs by February 12, 2050.
By following this event budget, you’ll be well-equipped to manage your social event’s finances efficiently and effectively.
