Free Annual General Meeting Agenda Template
Annual General Meeting Agenda
[Your Company Name]
Date: [Date]
Time: [Start Time]
Location: [Your Company Address]
I. Call to Order
-
Chairperson: [Chairperson's Name]
-
Declaration of Quorum: Confirm that the required number of members/shareholders are present.
II. Approval of Agenda
-
Review and approval of the meeting agenda.
III. Approval of Minutes from Previous AGM
-
Review and approval of the minutes from the last Annual General Meeting held on [Date].
IV. Chairperson’s Report
-
Overview of the company’s performance over the past year.
-
Summary of key achievements and challenges.
V. Financial Report
-
Presentation of the financial statements for the fiscal year ending [Date].
-
Discussion of the financial position, including income, expenses, and profits.
-
Approval of the financial statements and auditor’s report.
VI. Election of Directors
-
Nominations for Board of Directors.
-
Voting process for electing new or re-electing existing directors.
VII. Appointment of Auditors
-
Proposal for the appointment of auditors for the next fiscal year.
-
Discussion and approval of auditor’s fees.
VIII. Review and Approval of Dividend
-
Proposal for the declaration of dividends, if applicable.
-
Discussion and approval of the dividend distribution.
IX. Business Updates
-
Report on key business initiatives and strategic plans.
-
Presentation of new projects or investments.
X. Shareholder Questions and Answers
-
Open floor for questions from shareholders.
-
Responses and discussions regarding any concerns or inquiries.
XI. Other Business
-
Discussion of any other business that may arise.
-
Special resolutions or motions, if any.
XII. Adjournment
-
Closing remarks by the Chairperson.
-
Formal adjournment of the meeting.
Note: Please ensure that all relevant documents, including the financial report and previous AGM minutes, are distributed to all attendees prior to the meeting.
Prepared by: [Your Name]
