Free Annual General Meeting Agenda

[Your Company Name]

Date: [Date]
Time: [Start Time]
Location: [Your Company Address]

I. Call to Order

• Chairperson: [Chairperson's Name]

• Declaration of Quorum: Confirm that the required number of members/shareholders are present.

II. Approval of Agenda

• Review and approval of the meeting agenda.

III. Approval of Minutes from Previous AGM

• Review and approval of the minutes from the last Annual General Meeting held on [Date].

IV. Chairperson’s Report

• Overview of the company’s performance over the past year.

• Summary of key achievements and challenges.

V. Financial Report

• Presentation of the financial statements for the fiscal year ending [Date].

• Discussion of the financial position, including income, expenses, and profits.

• Approval of the financial statements and auditor’s report.

VI. Election of Directors

• Nominations for Board of Directors.

• Voting process for electing new or re-electing existing directors.

VII. Appointment of Auditors

• Proposal for the appointment of auditors for the next fiscal year.

• Discussion and approval of auditor’s fees.

VIII. Review and Approval of Dividend

• Proposal for the declaration of dividends, if applicable.

• Discussion and approval of the dividend distribution.

IX. Business Updates

• Report on key business initiatives and strategic plans.

• Presentation of new projects or investments.

X. Shareholder Questions and Answers

• Open floor for questions from shareholders.

• Responses and discussions regarding any concerns or inquiries.

XI. Other Business

• Discussion of any other business that may arise.

• Special resolutions or motions, if any.

XII. Adjournment

• Closing remarks by the Chairperson.

• Formal adjournment of the meeting.

Note: Please ensure that all relevant documents, including the financial report and previous AGM minutes, are distributed to all attendees prior to the meeting.

Prepared by: [Your Name]

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