ATS-Compatible CV for Remote Jobs

Contact Information

[Your Email]
[Your Company Address]
[Your Company Number]

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Professional Summary

Skilled Virtual Assistant with expertise in administrative and technical support across various industries. Proficient in calendar management, email handling, project coordination, and data entry. Recognized for excellent communication, problem-solving, multitasking in remote settings, and strong organizational skills with modern tools, ensuring efficient operations and client satisfaction.

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Skills

Administrative Support

• Calendar management, scheduling, and meeting coordination

• Efficient inbox management, including filtering, responding, and prioritizing emails

• Travel arrangements, itinerary planning, and event coordination

• Document preparation, formatting, and proofreading

Communication & Collaboration

• Professional email, phone, and chat support to clients and teams

• Liaison between teams, clients, and external stakeholders

• Meeting minutes, project tracking, and reporting

Technical Proficiencies

• Proficient in MS Office and Google Workspace

• Proficient in CRM (Salesforce) and project management tools (Asana, Trello)

• Strong understanding of cloud storage solutions (Dropbox, Google Drive)

• Familiarity with accounting and invoicing software (QuickBooks, Xero)

Project Management

• Handling large volumes of data entry and database management

• Coordinating deadlines and ensuring timely project deliveries

• Task prioritization and progress tracking

Remote Work Expertise

• Experience working with teams across different time zones

• Self-motivated and disciplined in managing tasks independently

• Adaptable to rapidly changing remote work environments

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Professional Experience

OmegaGen – Fresno, CA 93701

Senior Virtual Assistant

Role Overview: Provided comprehensive administrative support to executives and project teams in a fast-paced environment, ensuring optimal workflow and efficiency in a fully remote setup.

• Managed daily schedules, appointments, and meetings for C-suite executives, improving time management and workflow.

• Streamlined email management, responding to client queries and flagging critical correspondence.

• Organized travel logistics, including booking flights, accommodation, and ground transportation for multiple personnel.

• Designed and maintained an organized filing system for company documents, ensuring easy access and data security.

• Collaborated with marketing teams to coordinate online events and webinars, managing participant registrations and follow-up communication.

• Led the transition to cloud-based project management tools, resulting in enhanced team collaboration and project visibility.

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DiaLight – Sacramento, CA 94203

Virtual Assistant

Role Overview: Supported a range of departments, including sales and operations, by managing administrative tasks, fostering clear communication, and ensuring the timely execution of projects.

• Assisted the sales department with lead management and CRM data entry, keeping the pipeline updated and organized.

• Created detailed reports and presentations for client meetings and internal reviews.

• Managed company-wide calendars, scheduling meetings and coordinating availability across global teams.

• Processed invoices and tracked payments using accounting software, ensuring accurate financial records.

• Provided customer support through email and live chat, resolving issues promptly and professionally.

• Assisted HR with onboarding new remote employees, coordinating training sessions and preparing necessary documentation.

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Education

Bachelor of Business Administration

University of California, Online Program

• Focus on Operations Management and Organizational Leadership

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Certifications

• Certified Remote Work Professional – Remote Work Academy

• Google Workspace Essentials Certification

• Advanced CRM Tools Certification – HubSpot Academy

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Languages

• English (Fluent)

• Spanish (Proficient)

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