Janitorial Cleaning Services Contract

1. Introduction

1.1 Purpose

This Janitorial Cleaning Services Contract (hereinafter referred to as "Contract") is made effective as of [Date] between [Your Company Name] (hereinafter referred to as "Service Provider") and [Client Name] (hereinafter referred to as "Client"). The purpose of this Contract is to outline the specific terms and conditions under which the Service Provider will deliver janitorial cleaning services to the Client's premises. The Contract is intended to ensure clarity in the service expectations, quality of work, and financial arrangements, thereby establishing a mutual understanding and agreement between the parties involved.

1.2 Parties Involved

• Service Provider: [Your Company Name], a company specializing in comprehensive janitorial and cleaning services, with its principal place of business located at [Your Company Address]. The Service Provider is committed to maintaining high standards of cleanliness and professionalism in the delivery of its services.

• Client: [Client Name], an organization requiring regular and thorough janitorial and cleaning services, with its principal place of business located at [Client Address]. The Client seeks to ensure that their premises are maintained in a pristine and hygienic condition to support a safe and welcoming environment.

2. Scope of Services

2.1 Description of Services

The Service Provider agrees to perform the following janitorial cleaning services at the Client's premises, detailed by frequency and specific tasks:

Daily Cleaning Services:

• Dusting and Wiping: Dust and wipe all horizontal surfaces, including desks, countertops, and tables. This includes the removal of dust and debris to maintain a clean and allergen-free environment.

• Trash and Recycling: Empty all trash receptacles and recycling bins. Replace liners and ensure proper disposal of waste in compliance with local regulations.

• Floor Maintenance: Sweep, mop, and vacuum floors as necessary to remove dirt and maintain cleanliness. Special attention will be given to high-traffic areas to prevent buildup.

• Restroom Cleaning: Clean and sanitize restrooms, including sinks, toilets, mirrors, and floors. Refill restroom supplies such as toilet paper, soap, and paper towels to ensure availability for all users.

Weekly Cleaning Services:

• Carpet and Upholstery Cleaning: Perform deep cleaning of carpets and upholstery using advanced methods and equipment to remove stains, dirt, and allergens.

• Window and Glass Cleaning: Wash windows and glass surfaces, both interior and exterior, to remove smudges and improve visibility.

• Metal Fixtures and Fittings: Clean and polish metal fixtures and fittings, such as door handles, faucets, and light fixtures, to maintain their appearance and prevent tarnishing.

• High-Touch Areas: Dust and clean high-touch areas, including light switches, door handles, and railings, to reduce the spread of germs and maintain hygiene.

Monthly Cleaning Services:

• Air Vent and HVAC Filter Cleaning: Clean air vents and HVAC filters to ensure proper airflow and improve indoor air quality.

• High Dusting: Perform high dusting of ceiling tiles, light fixtures, and vents to remove accumulated dust and maintain a clean environment.

• Hard Floor Deep Cleaning: Conduct detailed cleaning of all hard floors, including stripping and waxing if applicable, to restore their shine and protect the surface.

• Kitchen Appliances and Fixtures: Clean kitchen appliances and fixtures, including refrigerators and microwaves, to remove buildup and ensure sanitary conditions.

2.2 Service Schedule

The cleaning services will be performed according to the following schedule to align with the Client's operational needs:

• Daily Services: The Service Provider will perform daily cleaning tasks from Monday to Saturday, from [Start Time] to [End Time]. This regular schedule ensures that the Client's premises are consistently maintained to high standards.

• Weekly Services: Weekly cleaning tasks will be carried out on Saturdays, from [Start Time] to [End Time]. This schedule allows for in-depth cleaning of areas that require less frequent attention.

• Monthly Services: Monthly cleaning tasks will be conducted on 3rd Friday of the month, from [Start Time] to [End Time]. This ensures that comprehensive cleaning and maintenance are performed on a regular basis.

Adjustments to the schedule may be made by mutual agreement between the Service Provider and the Client, taking into account any special requirements or changes in the Client's operational hours.

3. Term and Termination

3.1 Contract Term

This Contract shall commence on [Start Date] and continue for a period of [2], unless terminated earlier in accordance with the provisions outlined herein. The term of this Contract is designed to provide stability and continuity in the provision of cleaning services, with the option for renewal upon mutual agreement.

3.2 Termination for Convenience

Either party may terminate this Contract for any reason with [30] days' written notice to the other party. This provision allows for flexibility should either party need to terminate the agreement for reasons not related to breach of contract. Upon termination, the Client shall pay the Service Provider for all services performed up to the effective date of termination, ensuring that the Service Provider is compensated for work completed.

3.3 Termination for Cause

Either party may terminate this Contract immediately if the other party breaches any material term or condition of this Contract. The terminating party must provide written notice of the breach and allow [30] days for the breaching party to cure the breach. If the breach is not remedied within the specified period, the Contract may be terminated without further notice.

4. Compensation

4.1 Service Fees

The Client agrees to pay the Service Provider a fee of [$25] per hour for the services described in this Contract. For example, if the service fee is set at [$500] per month, this amount covers the agreed-upon cleaning services for that period. The fee will be invoiced monthly and is due within [7] days of receipt of the invoice. Timely payment is essential to ensure the continued provision of services.

4.2 Additional Charges

Additional charges may apply for the following services:

• Overtime Charges: If cleaning services are required outside the standard schedule, an overtime charge of [$75] per hour will apply. This charge compensates for the additional costs incurred by the Service Provider for working outside regular hours.

• Special Cleaning Requests: Any services not included in the scope of this Contract, such as specialized floor treatments or additional deep cleaning, will be subject to additional charges. These charges will be determined based on the specific requirements and will be agreed upon in advance by both parties.

4.3 Payment Terms

Payments shall be made via bank trasnfer to the Service Provider's designated account. Accepted payment methods include bank transfer, credit card, or check. Late payments will incur a late fee of [Percentage]% per month or part thereof. For example, a late fee of [2%] on a [$500] invoice would amount to [$10] if payment is delayed by one month.

5. Responsibilities and Obligations

5.1 Service Provider Responsibilities

The Service Provider agrees to:

• Professional Conduct: Perform the cleaning services in a professional and efficient manner, adhering to industry standards and practices.

• Supplies and Equipment: Provide all necessary cleaning supplies and equipment unless otherwise agreed. This includes ensuring that all cleaning agents and tools are of high quality and suitable for the tasks at hand.

• Compliance: Ensure that all personnel assigned to perform the services are properly trained, supervised, and compliant with all applicable health and safety regulations. This includes ongoing training and adherence to safety protocols.

• Confidentiality: Maintain confidentiality regarding any sensitive information encountered while performing services at the Client's premises. This includes safeguarding any proprietary information or personal data encountered during the course of work.

5.2 Client Responsibilities

The Client agrees to:

• Access to Premises: Provide access to the premises at the scheduled times for the Service Provider to perform the services. This includes ensuring that all entry points are accessible and that any security measures are communicated.

• Special Requests: Notify the Service Provider of any specific cleaning needs or concerns in advance. This ensures that any special requirements are addressed promptly.

• Hazard Notification: Inform the Service Provider of any hazards or special conditions at the premises. This includes any areas that may require extra care or caution.

• Timely Payment: Pay the Service Provider in accordance with the terms outlined in this Contract. Prompt payment is essential for maintaining a good working relationship and ensuring the continued provision of services.

6. Quality Assurance

6.1 Inspection and Feedback

The Service Provider will conduct regular inspections of the work performed to ensure it meets the agreed-upon standards. These inspections may be scheduled or random and will help maintain high levels of service quality. The Client is encouraged to provide feedback on the quality of the services and any areas requiring improvement. This feedback is valuable for continuous improvement and ensuring that client expectations are met.

6.2 Corrective Actions

In the event of unsatisfactory performance, the Client must provide written notice to the Service Provider within [30] days. The Service Provider will address and rectify any issues within [7] days of receiving the notice. For instance, if the Client reports a cleaning issue on the [5th] of the month, the Service Provider will have until the [10th] of the month to resolve it.

7. Insurance and Liability

7.1 Insurance

The Service Provider will maintain comprehensive liability insurance covering any damage or loss resulting from the performance of the services. Proof of insurance, including the coverage limits and policy details, will be provided to the Client upon request. This insurance ensures that both parties are protected against potential claims arising from the Service Provider's operations.

7.2 Liability

The Service Provider will be liable for any damage to the Client's property caused by the Service Provider's negligence or failure to perform the services as described in this Contract. The Service Provider's liability is limited to the amount covered by its insurance policy. For example, if the insurance coverage is [$1,000,000], this amount represents the maximum liability for any claims.

8. Confidentiality

8.1 Confidential Information

Both parties agree to keep all confidential information disclosed during the term of this Contract confidential and not to disclose it to any third party without prior written consent. Confidential information includes, but is not limited to, business strategies, financial data, and proprietary processes.

8.2 Return of Materials

Upon termination or expiration of this Contract, each party will return or destroy all confidential information and materials belonging to the other party. This includes any physical documents, electronic files, or other materials that contain confidential information.

9. Dispute Resolution

9.1 Mediation

In the event of a dispute arising under this Contract, the parties agree to attempt to resolve the dispute through mediation. Mediation provides an opportunity for both parties to discuss their concerns and reach a mutually acceptable resolution without resorting to legal action.

9.2 Arbitration

If mediation fails to resolve the dispute, the parties agree to submit the dispute to binding arbitration in accordance with the rules of the Arbitration Association in [Location]. Arbitration is a more formal process where an impartial arbitrator makes a binding decision. The costs of arbitration will be shared equally by both parties unless otherwise determined by the arbitrator.

10. General Provisions

10.1 Amendments

This Contract may only be amended or modified by a written agreement signed by authorized representatives of both parties. Any changes to the Contract must be documented and agreed upon to ensure that both parties are aware of and accept the modifications.

10.2 Governing Law

This Contract will be governed by and construed in accordance with the laws of the State of [State] without regard to its conflict of laws principles. This ensures that any legal matters arising from the Contract will be resolved under the jurisdiction of the specified state.

10.3 Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, related to the subject matter of this Contract. This provision ensures that no previous agreements or discussions alter the terms of the current Contract.

10.4 Severability

If any provision of this Contract is found to be invalid or unenforceable, the remaining provisions will continue in full force and effect. This ensures that the remainder of the Contract remains valid and enforceable even if a specific provision is struck down.

10.5 Notices

Any notices required or permitted under this Contract must be in writing and delivered to the addresses specified in this Contract or to such other address as either party may designate in writing. Notices may be delivered by hand, postal service, or electronic means, as agreed upon by both parties.

11. Signatures

This Contract is executed as of the date first written above.

Service Provider:

[Your Company Name]

Name: [Your Name]
Title: [Your Title]
Date: [Date]

Client:

[Client Name]

Name: [Client Representative Name]
Title: [Client Representative Title]
Date: [Date]

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