Free Vendor Evaluation Template

Vendor Evaluation

Vendor Name: ViGlobe
Vendor Email: inquire@viglobe.mail
Vendor Address: Atlanta, GA 30301
Vendor Number: 222 555 7777

Compliance Criteria

Regulatory Compliance

Regulatory compliance refers to the adherence to laws, regulations, guidelines, and specifications relevant to the operations of the vendor. The following criteria will be evaluated:

Compliance Area	Description	Required Documentation
Data Protection	Adherence to data protection regulations, such as GDPR or CCPA.	Data Protection Policy, Evidence of Training
Financial Regulations	Compliance with financial reporting and taxation laws.	Financial Statements, Tax Filings
Industry Standards	Compliance with industry-specific regulations (e.g., HIPAA for healthcare).	Certification Documents, Audit Reports
Environmental Regulations	Compliance with environmental laws and sustainability practices.	Environmental Impact Reports, Certifications

Internal Compliance

Internal compliance focuses on the vendor’s alignment with our company policies and procedures. The evaluation will encompass:

Internal Compliance Area	Description	Required Documentation
Security Policies	Adherence to internal security measures and data handling procedures.	Security Policy Documentation, Incident Reports
Vendor Performance	Assessment of the vendor’s historical performance and any compliance issues.	Performance Reviews, Customer Feedback
Training and Awareness	Evidence of training programs for employees regarding compliance matters.	Training Logs, Attendance Records
Ethics and Conduct	Assessment of the vendor's adherence to ethical standards and practices.	Code of Conduct, Whistleblower Policies

Evaluation Process

Data Collection

Data will be collected through various means to ensure a comprehensive evaluation:

Document Review: Review of all submitted documentation, including policies and audit reports.
Interviews: Conduct interviews with key personnel from ViGlobe to assess understanding and implementation of compliance measures.
Site Visits: Evaluate compliance through physical inspections of facilities and operations.

Analysis and Scoring

The evaluation will utilize a scoring system to quantify compliance levels:

Score 1-2: Non-compliance or significant issues.
Score 3-4: Partial compliance, with identified areas for improvement.
Score 5: Full compliance with all regulations and internal policies.

Findings and Recommendations

Summary of Findings

After conducting the evaluation, the following key points emerged regarding ViGlobe’s compliance:

Data Protection: ViGlobe has established policies that align with GDPR requirements, but improvements are needed in employee training programs.
Financial Regulations: Documentation was thorough, demonstrating compliance with relevant financial laws.
Internal Security: The vendor's security policies are robust, yet there are gaps in awareness among staff regarding data handling practices.

Recommendations

To enhance compliance, we recommend the following actions:

Enhance Training Programs: Implement mandatory compliance training for all employees.
Regular Audits: Conduct bi-annual compliance audits to ensure ongoing adherence to regulations.
Update Policies: Regularly review and update policies to align with evolving regulatory standards.

For any inquiries or further discussions, please contact:

Evaluator Name: [Your Name]
Evaluator Email: [Your Email]

Your Company Name: [Your Company Name]
Your Company Email: [Your Company Email]