Free Holiday Outline Handover Note Template
Holiday Outline Handover Note
Purpose
This document serves as a comprehensive guide for colleagues to ensure a smooth workflow during my absence. Please follow the instructions outlined below to manage ongoing tasks effectively.
I. Overview of Ongoing Tasks
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Project A: Brief description of the project, including its objectives and current status.
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Project B: Summary of key milestones achieved and next steps.
Action: Review the project files in the shared drive under the folder “Ongoing Projects.”
II. Key Deadlines
|
Task/Project |
Deadline |
Assigned To |
|---|---|---|
|
Final Report for Project A |
Date |
|
|
Presentation for Project B |
Date |
Action: Ensure deadlines are met by checking in regularly with assigned colleagues.
III. Assigned Responsibilities
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Task 1: Description of task
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Assigned to: Colleague’s Name
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Notes: Any specific instructions or details
-
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Task 2: Description of task
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Assigned to: Colleague’s Name
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Notes: Any specific instructions or details
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Action: Communicate with assigned colleagues to confirm understanding of their responsibilities.
IV. Key Contacts
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For Project A:
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Name: Colleague’s Name
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Email: Colleague’s Email
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Phone: Colleague’s Phone Number
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For urgent matters:
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Name: Manager’s Name
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Email: Manager’s Email
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Action: Reach out to these contacts for any queries or escalations.
V. Additional Notes
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Meetings: Any scheduled meetings during my absence:
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Meeting A: Date and time - Purpose and agenda
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Meeting B: Date and time - Purpose and agenda
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Pending Decisions: Any decisions that are on hold or require attention upon my return.
Action: Attend scheduled meetings and follow up on pending items as necessary.
VI. Final Instructions
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Review this handover note thoroughly.
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Familiarize yourself with the ongoing projects and tasks.
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Feel free to reach out via email for any clarifications before my departure.
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My last working day is [Last Working Day], and I will be back on [Return Date].
Thank you for your support!
Prepared by:
[Your Name]
Project Manager
