Cost Estimate Sheet for Contractors

I. Introduction

Tracking costs throughout the project lifecycle is essential to ensure that the project stays within budget and on schedule. This Cost Estimate Sheet has been meticulously prepared to assist in monitoring expenses and provide transparency for all stakeholders. Prepared by [YOUR NAME], this document serves as a detailed roadmap for managing and aligning estimated and actual costs throughout the project.

II. Project Information

• Project Name: ApTerra Housing Development

• Prepared By: [YOUR NAME]

• Email: [YOUR EMAIL]

• Prepared For: ApTerra

• Date of Estimate: January 10, 2050

• Start Date of Project: February 01, 2050

• Expected Completion Date: December 30, 2050

III. Estimated Costs Breakdown

Item No.	Category	Description	Estimated Cost (USD)	Notes/Comments
1	Materials	Cement, Steel, Lumber	$150,000	Includes bulk purchase
2	Labor	Skilled Workers and Subcontractors	$200,000	50 workers for 10 months
3	Equipment	Heavy Machinery Rental	$75,000	Crane, bulldozer, backhoe
4	Permits & Fees	Local and State Building Permits	$10,000	Regulatory fees and licenses
5	Overheads	Transportation and Utilities	$20,000	Gas, electricity, water
6	Contingency	Unforeseen Costs	$25,000	10% of total estimated cost
7	Total Estimated Cost		$480,000

IV. Actual Costs Breakdown (as of August 15, 2050)

Item No.	Category	Description	Actual Cost (USD)	Notes/Comments
1	Materials	Cement, Steel, Lumber	$160,000	Price increase in steel
2	Labor	Skilled Workers and Subcontractors	$210,000	Extended work hours
3	Equipment	Heavy Machinery Rental	$80,000	Additional machinery rented
4	Permits & Fees	Local and State Building Permits	$10,500	New permit requirement
5	Overheads	Transportation and Utilities	$21,000	Increased fuel prices
6	Contingency	Unforeseen Costs	$20,000	Equipment repairs
7	Total Actual Cost		$501,500

V. Cost Variance Analysis

• Total Estimated Cost: $480,000

• Total Actual Cost (as of August 15, 2050): $501,500

• Cost Variance: +$21,500 (4.5% over budget)

VI. Conclusion

The actual costs have exceeded the original estimate by $21,500, which represents a 4.5% variance primarily due to rising material prices and additional labor requirements. Adjustments are being made to keep the project on track, and further contingency planning will be essential to ensure completion within budget. Please contact [YOUR NAME] at [YOUR EMAIL] for any inquiries or additional updates on the cost-tracking process.

This sheet will be continually updated to reflect ongoing expenditures and ensure financial accountability across all stages of the project.

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