Wedding Banquet Order Outline

Wedding Banquet Order Outline

This Wedding Banquet Order Outline provides a detailed plan for the wedding reception of Emily Johnson and Michael Davis, taking place on September 14, 2050, at The Grand Ballroom in Cityville. The outline covers all essential aspects of the banquet, including seating arrangements, menu selections, event timelines, décor, and vendor details. It ensures that all components of the celebration are organized, allowing the couple and their guests to enjoy a smooth and memorable experience. From the grand entrance to the final send-off, each moment has been meticulously planned to create a beautiful and unforgettable event.

1. Wedding Details

  • Wedding Date: September 14, 2050

  • Wedding Time: 5:00 PM

  • Wedding Venue: The Grand Ballroom, 123 Wedding Lane, Cityville

  • Number of Guests: 150

  • Banquet Start Time: 6:30 PM

  • Couple’s Names: Emily Johnson & Michael Davis

2. Seating Plan

  • Head Table: Bride, Groom, Bride’s Parents, Groom’s Parents, Maid of Honor, Best Man

  • Guest Tables: 15 round tables of 10 guests each, assigned by family, friends, and colleagues

  • Special Guests Table: Close family friends and grandparents

  • Children's Table: None

  • Vendor Seating: Photographer, Videographer, DJ/Band

3. Menu

  • Welcome Drink: Champagne, Sparkling Water with Lime

  • Appetizers:

    • Bruschetta with Tomato and Basil

    • Shrimp Cocktail

    • Vegetable Spring Rolls with Sweet Chili Sauce

  • Main Course (Choose One):

    • Grilled Chicken with Roasted Vegetables and Herb Sauce

    • Seared Salmon with Lemon Dill Sauce and Asparagus

    • Vegetarian Lasagna with Spinach and Ricotta

  • Side Dishes:

    • Garlic Mashed Potatoes

    • Steamed Seasonal Vegetables (Broccoli, Carrots, Zucchini)

  • Dessert:

    • Wedding Cake: Vanilla Sponge with Raspberry Filling and Buttercream Frosting

    • Chocolate Mousse Cups

    • Fresh Fruit Platter with Berries and Melon

  • Beverages:

    • Wine Selection: Chardonnay, Cabernet Sauvignon

    • Non-Alcoholic: Soft Drinks (Coke, Sprite), Water, Iced Tea

4. Special Dietary Needs

  • Allergies: Nut-free for several guests

  • Vegetarian/Vegan Options: Grilled Vegetable Platter with Quinoa

  • Gluten-Free Options: Grilled Chicken with Gluten-Free Bread

5. Timeline of Events

  • Cocktail Hour: 5:30 PM – 6:30 PM (Garden Area)

  • Banquet Seating Begins: at 6:30 PM

  • Grand Entrance: 6:45 PM (Bride and Groom Introduced)

  • First Course Served: 7:00 PM

  • Toasts and Speeches: 7:30 PM (Parents, Best Man, Maid of Honor)

  • Main Course Served: 8:00 PM

  • Cake Cutting: 9:00 PM

  • First Dance: 9:15 PMthe

  • Open Dance Floor: 9:30 PM

  • Final Send-Off: 11:00 PM (Sparkler Exit)

6. Décor & Setup

  • Table Centerpieces: Floral Arrangements of White Roses, Baby’s Breath, and Greenery with Candles

  • Chair Covers: White Satin with Gold Sashes

  • Lighting: Soft ambient lighting with spotlights for the couple’s grand entrance and first dance

  • The backdrop for Head Table: Floral Arch with Draped White Fabric

  • Place Cards & Menus: Custom-designed gold and white with guest names and menu options

  • Cake Table Setup: Tiered cake stand with floral accents and cake knife engraved with the couple’s initials

7. Entertainment

  • Music/DJ: DJ Mark Smith (Dance Craze Entertainment)

  • Special Song Requests:

    • First Dance: "Perfect" by Ed Sheeran

    • Father-Daughter Dance: "My Girl" by The Temptations

    • Mother-Son Dance: "What a Wonderful World" by Louis Armstrong

    • Party Music: 80s and 90s hits, Top 40, and classic dance tracks

  • Live Performances: Violinist during cocktail hour

8. Vendor Contact Information

  • Catering: Gourmet Bites Catering, Sarah Lee (Phone: 555-123-4567)

  • Venue Coordinator: Laura Martinez (Phone: 555-234-5678)

  • Photographer: Jane Doe Photography (Phone: 555-345-6789)

  • DJ/Band: DJ Mark Smith, Dance Craze Entertainment (Phone: 555-456-7890)

  • Florist: Blooming Flowers, Lisa James (Phone: 555-567-8901)

  • Bakery: Sweet Treats Bakery, John White (Phone: 555-678-9012)

9. Logistics

  • Guest Parking Information: Valet service is provided at the venue, parking garage available across the street

  • Transportation for Bride and Groom: Vintage Rolls-Royce arranged for post-reception departure

  • Hotel Accommodations for Guests: Rooms reserved at The Cityville Hotel, 456 Event Road, Cityville

  • Vendor Setup and Breakdown Times:

    • Setup: 2:00 PM – 4:30 PM

    • Breakdown: 11:30 PM – 12:30 AM

10. Additional Notes

  • Special Traditions or Customs: Wedding couple to perform a traditional candle-lighting ceremony

  • Emergency Contacts: Maid of Honor (Jessica White – 555-789-0123), Best Man (David Thompson – 555-890-1234)

  • Weather Backup Plan: Indoor space reserved for ceremony and cocktail hour in case of rain

Letter Templates @ Template.net