Printable Wedding Event Proposal Letter

[YOUR NAME]

[YOUR COMPANY NAME]

[YOUR COMPANY ADDRESS]

September 15, 2050

Jeremy Marvin

ChicTrend Boutique

Miami, FL 33101

Subject: Wedding Event Proposal for Vendor Coordination

Dear Jeremy Marvin,

I hope this letter finds you well. I am writing to provide you with a comprehensive proposal for the wedding event of Beth Wynn and Leo Green, which is scheduled for June 10, 2051 at The Grand Garden Estate. The purpose of this proposal is to ensure smooth coordination among all vendors and to align expectations for the event's logistics and timelines.

Please find the detailed breakdown of our event plan and your role in it below:

Event Overview

• Event Name: Wedding of Beth Wynn and Leo Green

• Date: June 10, 2051

• Venue: The Grand Garden Estate, Miami, FL 33101

• Estimated Guest Count: 150 guests

Vendor Responsibilities

Vendor Type: Floral & Décor
Vendor Contact: Jeremy Marvin, ChicTrend Boutique
Service Time: 10:00 AM to 11:00 PM
Setup Time: 8:00 AM at the Grand Ballroom
Breakdown Time: 11:30 PM to 12:30 AM

Key Services Required:

1. Floral Arrangements: Bouquets, centerpieces, altar arrangements, and bridal party florals.

2. Venue Décor: Floral aisle runners, ceremony arch with roses, and table arrangements featuring hydrangeas and peonies.

3. Reception Décor: Greenery and floral backdrops for the reception, including table runners and chair garlands.

4. Special Requests: Flower petal pathway for the bride’s entrance and floral chandelier over the dance floor.

Logistics and Timeline

Key Milestones:

• Venue Access: June 9, 2051, at 8:00 AM

• Vendor Setup Completion Deadline: By 2:00 PM on June 10, 2051 (2 hours before the ceremony)

• Event Start Time: Ceremony begins at 4:00 PM, June 10, 2051

• Reception Start Time: 6:00 PM

• Vendor Cleanup: Breakdown must be completed between 11:30 PM and 12:30 AM on June 10, 2051

Transportation Requirements:

• Large floral installations will be delivered and installed directly at the venue loading dock.

• Vendor parking is available behind the Grand Garden Estate, with access from 7:30 AM on June 10, 2051.

Communication and Contacts

For all event-related coordination, please reach out to the following key contacts:

• Wedding Planner: Nate Ford, 222 555 7777, nate@you.mail

• Venue Manager: John Miller, 222 555 7777, john@you.mail

• Event Coordinator: Kate Daniels, 222 555 7777, kate@you.mail

Payment and Contracts

Please ensure that all necessary contracts and payment arrangements are completed by May 15, 2051. Invoices can be sent to our finance team at [YOUR COMPANY EMAIL]. Payment terms are net 30 days after receipt of the final invoice.

Final Notes

We look forward to collaborating with you to create a beautiful and memorable celebration for Beth Wynn and Leo Green. Should you have any questions or need additional details, please do not hesitate to contact me directly at [YOUR COMPANY NUMBER] or [YOUR COMPANY EMAIL].

Thank you for your partnership, and we look forward to a successful wedding event!

Sincerely yours,

[YOUR NAME]

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