Event Request Letter
Event Request Letter
[YOUR NAME]
Event Coordinator
[YOUR COMPANY NAME]
[YOUR COMPANY ADDRESS]
September 27, 2050
Reyes Bayer
Public Affairs Manager
Festiville City Council
Garland, TX 75040
Dear Mr. Bayer,
I hope this letter finds you well.
I am writing on behalf of [YOUR COMPANY NAME] to formally request permission to hold a public event in Central Park on July 15, 2051, from 10:00 AM to 8:00 PM. The event, titled "Festiville Summer Extravaganza," is scheduled to take place on this date, and we are seeking authorization to utilize this public space to ensure its successful execution.
Event Details:
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Event Name: Festiville Summer Extravaganza
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Date: July 15, 2051
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Time: 10:00 AM to 8:00 PM
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Location: Central Park, Garland, TX 75040
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Expected Attendance: Approximately 5,000 attendees
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Purpose: The event aims to celebrate the local community with a variety of activities including live music, food vendors, art exhibits, and family-friendly entertainment. It is designed to foster community spirit and provide a platform for local artists and businesses.
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Special Requirements: We request permission for the use of park facilities, including electricity access for vendors and stage setup. Additionally, we will need a permit for food vendors and security personnel to manage the event.
We have taken the necessary steps to ensure that the event will be conducted in accordance with local regulations and guidelines. We will also implement appropriate measures to manage crowd control, ensure safety, and minimize any potential disruption to the surrounding community.
Attached to this letter are detailed plans for the event, including a layout of the event area, a list of vendors and participants, and any other relevant documentation required for your review.
We kindly request your approval to proceed with the event and would be happy to provide any additional information or meet with you to discuss the details further. Please let us know if there are any specific requirements or forms that we need to complete as part of this process.
Thank you for considering our request. We look forward to your positive response and are excited about the opportunity to contribute to the community through this event.
Sincerely,
[YOUR NAME]
