HVAC Preventive Maintenance Schedule

Prepared by: [Your Name]
Date: October 1, 2050

Overview

The HVAC preventive maintenance schedule outlines all required tasks to ensure optimal performance, energy efficiency, and longevity of the heating, ventilation, and air conditioning systems. This plan should be strictly followed by designated personnel to minimize downtime and costly repairs.

General Maintenance Schedule

Monthly Tasks

• Inspect air filters and replace if necessary.

• Clean condensate drain lines.

• Check thermostat settings for proper functioning.

Quarterly Tasks

• Clean evaporator and condenser coils.

• Inspect refrigerant levels and adjust if needed.

• Check ductwork for leaks or damage.

Bi-Annual Tasks

• Check electrical connections and tighten them where needed.

• Lubricate all moving parts.

• Inspect the outdoor unit for debris and clear it as necessary.

Annual Tasks

• Calibrate thermostats.

• Inspect heat exchangers for cracks and other signs of wear.

• Perform a complete system functionality test.

Additional Recommendations

• [Your Company Name] recommends scheduling maintenance during low-demand periods to minimize disruptions. Please contact [Your Company Name] for additional assistance or if any issues arise between scheduled maintenance checks.

Documentation & Recordkeeping

All inspections, repairs, and replacements must be documented to track system performance. The responsible personnel should ensure that records are maintained for future reference and compliance with regulatory standards.

Contact Information

For any issues or to schedule preventive maintenance services, please reach out to [Your Name] at [Your Email]. You may also contact [Your Company Name] at [Your Company Email] or [Your Company Number] for further inquiries. We encourage you to reach out promptly to prevent any potential system malfunctions.

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