Rental Property Site Maintenance Checklist

Rental Property Site Maintenance Checklist

Prepared by: [YOUR NAME]

Date: [DATE]

Company: [YOUR COMPANY NAME]

Maintaining rental properties is crucial for tenant satisfaction, property value, and reducing repair costs. A comprehensive maintenance checklist aids property managers in handling routine and seasonal tasks, ensuring a safe, comfortable environment and boosting property appeal.

General Property Inspection

  • Walk through all common areas (hallways, lobbies, staircases).

  • Inspect exterior lighting and replace any burned-out bulbs.

  • Check for any graffiti or vandalism and plan for removal.

  • Ensure that all signage is visible and in good condition.

  • Inspect the overall cleanliness of the property.

Building Exterior

  • Inspect the roof for missing or damaged shingles.

  • Clean gutters and downspouts to prevent water damage.

  • Check siding and brickwork for cracks or damage.

  • Inspect windows for cracks and ensure seals are intact.

  • Check doors for proper operation and weather stripping.

Landscaping and Grounds

  • Mow lawns and trim hedges regularly.

  • Inspect walkways and driveways for cracks and repair as needed.

  • Ensure proper drainage and check for pooling water.

  • Inspect and maintain irrigation systems.

  • Remove any debris or litter from the grounds.

Interior Maintenance

  • Units:

  • Inspect smoke detectors and replace batteries as needed.

  • Check carbon monoxide detectors and replace batteries if required.

  • Inspect HVAC systems; replace filters and clean ducts.

  • Check for leaks in plumbing fixtures and toilets.

  • Inspect kitchen appliances for functionality.

  • Test all electrical outlets and light switches.

  • Common Areas:

  • Clean and sanitize all common area surfaces.

  • Check the condition of furniture and replace it if necessary.

  • Ensure elevators are functioning and inspected.

  • Inspect laundry facilities and maintain equipment.

Safety and Security

  • Inspect fire extinguishers and ensure they are charged.

  • Test emergency lighting and exit signs.

  • Check fencing and gates for security and repairs.

  • Review and update emergency contact information for tenants.

  • Conduct security camera inspections and maintenance.

Seasonal Maintenance

  • Spring:

  • Inspect and clean air conditioning units.

  • Clean windows inside and out.

  • Service landscaping equipment.

  • Summer:

  • Inspect and repair decks and patios.

  • Check outdoor furniture for repairs or replacement.

  • Fall:

  • Winterize outdoor faucets and sprinkler systems.

  • Inspect heating systems and replace filters.

  • Winter:

  • Remove snow and ice from walkways and driveways.

  • Check insulation and weatherproofing around doors and windows.

Emergency Preparedness

  • Review emergency procedures with tenants.

  • Ensure all emergency exits are accessible and clear.

  • Check first aid kits and replenish supplies as needed.

Documentation and Record Keeping

  • Maintain a log of all maintenance requests and actions taken.

  • Schedule regular inspections and maintenance tasks.

  • Keep records of warranties and service agreements for appliances and systems.

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