Free Rental Property Site Maintenance Checklist Template
Rental Property Site Maintenance Checklist
Prepared by: [YOUR NAME]
Date: [DATE]
Company: [YOUR COMPANY NAME]
Maintaining rental properties is crucial for tenant satisfaction, property value, and reducing repair costs. A comprehensive maintenance checklist aids property managers in handling routine and seasonal tasks, ensuring a safe, comfortable environment and boosting property appeal.
General Property Inspection
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Walk through all common areas (hallways, lobbies, staircases).
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Inspect exterior lighting and replace any burned-out bulbs.
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Check for any graffiti or vandalism and plan for removal.
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Ensure that all signage is visible and in good condition.
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Inspect the overall cleanliness of the property.
Building Exterior
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Inspect the roof for missing or damaged shingles.
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Clean gutters and downspouts to prevent water damage.
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Check siding and brickwork for cracks or damage.
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Inspect windows for cracks and ensure seals are intact.
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Check doors for proper operation and weather stripping.
Landscaping and Grounds
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Mow lawns and trim hedges regularly.
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Inspect walkways and driveways for cracks and repair as needed.
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Ensure proper drainage and check for pooling water.
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Inspect and maintain irrigation systems.
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Remove any debris or litter from the grounds.
Interior Maintenance
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Units:
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Inspect smoke detectors and replace batteries as needed.
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Check carbon monoxide detectors and replace batteries if required.
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Inspect HVAC systems; replace filters and clean ducts.
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Check for leaks in plumbing fixtures and toilets.
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Inspect kitchen appliances for functionality.
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Test all electrical outlets and light switches.
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Common Areas:
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Clean and sanitize all common area surfaces.
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Check the condition of furniture and replace it if necessary.
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Ensure elevators are functioning and inspected.
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Inspect laundry facilities and maintain equipment.
Safety and Security
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Inspect fire extinguishers and ensure they are charged.
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Test emergency lighting and exit signs.
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Check fencing and gates for security and repairs.
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Review and update emergency contact information for tenants.
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Conduct security camera inspections and maintenance.
Seasonal Maintenance
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Spring:
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Inspect and clean air conditioning units.
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Clean windows inside and out.
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Service landscaping equipment.
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Summer:
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Inspect and repair decks and patios.
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Check outdoor furniture for repairs or replacement.
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Fall:
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Winterize outdoor faucets and sprinkler systems.
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Inspect heating systems and replace filters.
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Winter:
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Remove snow and ice from walkways and driveways.
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Check insulation and weatherproofing around doors and windows.
Emergency Preparedness
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Review emergency procedures with tenants.
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Ensure all emergency exits are accessible and clear.
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Check first aid kits and replenish supplies as needed.
Documentation and Record Keeping
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Maintain a log of all maintenance requests and actions taken.
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Schedule regular inspections and maintenance tasks.
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Keep records of warranties and service agreements for appliances and systems.
