Free Rental Property Site Maintenance Checklist

Prepared by: [YOUR NAME]

Date: [DATE]

Company: [YOUR COMPANY NAME]

Maintaining rental properties is crucial for tenant satisfaction, property value, and reducing repair costs. A comprehensive maintenance checklist aids property managers in handling routine and seasonal tasks, ensuring a safe, comfortable environment and boosting property appeal.

General Property Inspection

• Walk through all common areas (hallways, lobbies, staircases).

• Inspect exterior lighting and replace any burned-out bulbs.

• Check for any graffiti or vandalism and plan for removal.

• Ensure that all signage is visible and in good condition.

• Inspect the overall cleanliness of the property.

Building Exterior

• Inspect the roof for missing or damaged shingles.

• Clean gutters and downspouts to prevent water damage.

• Check siding and brickwork for cracks or damage.

• Inspect windows for cracks and ensure seals are intact.

• Check doors for proper operation and weather stripping.

Landscaping and Grounds

• Mow lawns and trim hedges regularly.

• Inspect walkways and driveways for cracks and repair as needed.

• Ensure proper drainage and check for pooling water.

• Inspect and maintain irrigation systems.

• Remove any debris or litter from the grounds.

Interior Maintenance

• Units:

• Inspect smoke detectors and replace batteries as needed.

• Check carbon monoxide detectors and replace batteries if required.

• Inspect HVAC systems; replace filters and clean ducts.

• Check for leaks in plumbing fixtures and toilets.

• Inspect kitchen appliances for functionality.

• Test all electrical outlets and light switches.

• Common Areas:

• Clean and sanitize all common area surfaces.

• Check the condition of furniture and replace it if necessary.

• Ensure elevators are functioning and inspected.

• Inspect laundry facilities and maintain equipment.

Safety and Security

• Inspect fire extinguishers and ensure they are charged.

• Test emergency lighting and exit signs.

• Check fencing and gates for security and repairs.

• Review and update emergency contact information for tenants.

• Conduct security camera inspections and maintenance.

Seasonal Maintenance

• Spring:

• Inspect and clean air conditioning units.

• Clean windows inside and out.

• Service landscaping equipment.

• Summer:

• Inspect and repair decks and patios.

• Check outdoor furniture for repairs or replacement.

• Fall:

• Winterize outdoor faucets and sprinkler systems.

• Inspect heating systems and replace filters.

• Winter:

• Remove snow and ice from walkways and driveways.

• Check insulation and weatherproofing around doors and windows.

Emergency Preparedness

• Review emergency procedures with tenants.

• Ensure all emergency exits are accessible and clear.

• Check first aid kits and replenish supplies as needed.

Documentation and Record Keeping

• Maintain a log of all maintenance requests and actions taken.

• Schedule regular inspections and maintenance tasks.

• Keep records of warranties and service agreements for appliances and systems.

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