Free Outage Communication Template
Outage Communication
Date: October 1, 2055
Subject: Planned Service Outage Notification
To: All Employees/Customers
1. Overview
This communication serves to inform you of a planned service outage that will occur on October 10, 2055 from 10:00 PM to 2:00 AM (EST). The outage is necessary to conduct essential maintenance and upgrades to our systems.
2. Reason for Outage
The purpose of this outage is to enhance the reliability and performance of our services. The maintenance work will include:
-
System upgrades
-
Security enhancements
-
Routine maintenance checks
3. Affected Services
The following services will be affected during this outage:
-
Company Intranet
-
Email Services
-
Client Portal
We advise all employees/customers to plan accordingly and make necessary arrangements in advance.
4. Impact
During the outage period, users will experience:
-
Inability to access the Company Intranet
-
Inability to send or receive emails
-
Inability to access the Client Portal
5. Communication Plan
We will keep you informed throughout the outage with updates at the following times:
-
10:00 PM: Initial update
-
12:00 AM: Progress update
-
2:00 AM: Notification of service restoration
6. Contact Information
For any questions or concerns regarding this outage, please reach out to:
-
[YOUR NAME], IT Manager
-
Email: [YOUR EMAIL]
-
Phone: [YOUR COMPANY NUMBER]
7. Conclusion
We appreciate your understanding and cooperation during this essential maintenance period. Your patience is valued as we work to improve our services for your benefit.
Thank you.
[YOUR COMPANY NAME]
[YOUR COMPANY ADDRESS]
[YOUR COMPANY WEBSITE]
[YOUR COMPANY SOCIAL MEDIA]
