Define the Theme: Decide on a color scheme and choose decorative elements.

Guest List and Layout: Finalize the number of guests and design the seating arrangement.

Budget: Determine budget allocations for decor, food, and rentals.

Room Layout: Ensure the room is clean and arrange tables and chairs according to layout.

Lighting: Assess natural lighting and plan for ambient lighting (chandeliers, candles).

Climate Control: Ensure the room temperature is comfortable and HVAC systems are functional.

Table Linens: Select appropriate tablecloths and overlays, including runners or placemats.

Centerpieces: Choose centerpieces that align with the theme, ensuring clear sightlines.

Place Settings: Select dinnerware, cutlery, and glassware that complement the aesthetic.

Name Cards and Favors: Prepare personalized name cards and consider small theme-aligned favors.

Wall Decor: Use drapes, backdrops, or decorative panels that enhance the aesthetic.

Floral Arrangements: Choose seasonal flowers and incorporate greenery.

Lighting Accents: Utilize uplighting/downlighting to highlight key areas; consider LED candles.

Food Presentation: Coordinate with catering for buffet or plated service, ensuring visual appeal.

Beverage Station: Set up a designated beverage area, considering a signature drink.

Dessert Display: Create an aesthetically pleasing dessert table using tiered stands.

Music and Entertainment: Arrange background music and test audio equipment before the event.

Signage: Create welcome and directional signage that matches the aesthetic of the event.

Cleaning and Maintenance: Designate staff for continuous cleaning and maintenance.

Dismantling: Plan for efficient breakdown of the setup and proper storage of decor/equipment.

Feedback Collection: Prepare to gather feedback from guests to improve future events.