Aesthetic Hotel Banquet Setup Checklist

Theme: Choose colors and decor.

Guest List: Finalize guest count and seating.

Budget: Set allocations for decor, food, and rentals.

Room Layout: Clean and set up tables/chairs.

Lighting: Plan for natural and ambient lighting.

Climate Control: Ensure comfortable temperature.

Linens: Select tablecloths, runners, or placemats.

Centerpieces: Choose theme-appropriate, low-profile options.

Place Settings: Select dinnerware, cutlery, and glassware.

Name Cards & Favors: Prepare name cards and small favors.

Wall Decor: Use drapes, backdrops, or panels.

Floral Arrangements: Choose seasonal flowers and greenery.

Lighting Accents: Add uplighting or LED candles for emphasis.

Food Presentation: Plan buffet or plated service.

Beverage Station: Set up a drinks area, and consider a signature drink.

Dessert Display: Arrange desserts with tiered stands.

Music & Entertainment: Set up background music and test audio.

Signage: Create welcome and directional signs.

Cleaning & Maintenance: Ensure continuous cleaning during the event.

Dismantling: Plan breakdown and storage.

Feedback Collection: Gather guest feedback for future events.