Free Extracurricular Activity Meeting Minutes Template
Extracurricular Activity Meeting Minutes
Date, Time, Location:
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Date: October 6, 2050
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Time: 3:00 PM
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Location: Room 204, Student Union Building
Attendees:
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Sarah Johnson
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David Lee
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Emily Chen
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Michael Smith
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Anna Rivera
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[Additional Attendee Names]
Agenda Items:
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Review of Previous Activities
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Discussion on Upcoming Events
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Budget Allocation for Activities
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Volunteer Recruitment Strategies
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Feedback and Suggestions
Discussions:
The meeting commenced with a comprehensive review of previous activities, where members evaluated the overall success of the Spring Carnival held last month. Highlights included a record turnout and positive community feedback. However, it was noted that the food truck service could be improved for future events to minimize wait times.
Upcoming events were discussed in detail, focusing on the Community Service Project scheduled for November 15, 2050, at the local food bank and the Annual Fundraising Gala set for December 10, 2050. Sarah Johnson will coordinate with the food bank for logistics, and David Lee will book the venue for the gala.
Budget allocation was a significant topic, with a proposed budget of $1,000 for the community service project and $3,000 for the gala. It was agreed to allocate funds based on previous attendance and participation rates, ensuring each event is well-supported financially.
For volunteer recruitment strategies, members brainstormed methods to boost engagement. Ideas included creating a social media campaign using Instagram and Facebook, collaborating with other student organizations, and hosting an information session to attract new volunteers. Anna Rivera volunteered to design the campaign materials.
Finally, feedback and suggestions were solicited from all members. It was suggested to implement a post-event survey to gather insights from participants to improve future activities.
Action Items:
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Finalize the dates for the community service project and confirm with the food bank—Sarah Johnson
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Prepare the budget proposal for the fundraising gala and present it at the next meeting—David Lee
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Design and distribute a flyer for volunteer recruitment, targeting the first week of November—Anna Rivera
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Collect and compile feedback from the Spring Carnival and share with the group. – Michael Smith
Next Steps:
The next meeting is scheduled for October 20, 2050, at 3:00 PM. All action items should be completed before the meeting, and updates will be shared during the session. Members are encouraged to send any additional suggestions or initiatives via email for discussion prior to the next meeting.
