Free Resort Contract Template
Resort Contract
This Resort Contract ("Contract") is made and entered into as of [Month Day, Year] ("Effective Date") by and between:
[Your Company Name]
Address: [Your Company Address]
Email: [Your Company Email]
Phone: [Your Company Number]
(hereinafter referred to as "Resort")
AND
[Client Name]
Address: [Client Address]
Email: [Client Email]
Phone: [Client Number]
(hereinafter referred to as "Client").
WHEREAS, the Resort is engaged in the business of providing accommodations, amenities, and services to its guests, and the Client desires to reserve accommodations and services for a specified period;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows:
1. Definitions
1.1 "Accommodations" refers to the lodging facilities reserved for the Client, which may include rooms, suites, villas, or other types of lodging as specified in Exhibit A attached hereto.
1.2 "Event" means any gathering, meeting, conference, or celebration hosted by the Client at the Resort during the reserved dates, as specified in [Exhibit A].
1.3 "Services" refers to any additional services provided by the Resort, which may include catering, audio-visual support, event planning, recreational activities, and more, as specified in [Exhibit A].
1.4 "Reservation Dates" refers to the dates during which the Accommodations are reserved for the Client, including check-in and check-out dates, as specified in Exhibit A.
2. Reservation of Accommodations and Services
2.1 The Resort agrees to reserve the Accommodations and provide the Services for the Client during the Reservation Dates as specified in [Exhibit A].
2.2 The Client acknowledges that the Accommodations and Services are subject to availability at the time of booking. If requested accommodations are not available, the Resort will notify the Client and propose alternatives.
2.3 The Client is required to confirm the final number of attendees and specific Service needs at least [0] days before the Reservation Dates.
3. Payment Terms
3.1 Deposit: The Client shall pay a non-refundable deposit of [0]% of the total estimated cost of the Accommodations and Services within [0] days of signing this Contract. This deposit secures the reservation and is applied toward the final payment.
3.2 Payment Schedule: The remaining balance shall be paid according to the following schedule:
-
[0]% of the total estimated cost is due [0] days prior to the Reservation Dates.
-
The final payment of the remaining balance is due [0] days before the Reservation Dates.
3.3 Payment Methods: Payments may be made via credit card, bank transfer, or check. All checks should be made payable to [Your Company Name]. Credit card payments will incur a processing fee of [0]% of the transaction amount.
3.4 Late Payments: Any late payments will incur a late fee of [0]% of the overdue amount, accruing from the due date until payment is received in full.
3.5 Taxes and Fees: The Client shall be responsible for any applicable taxes, service charges, and resort fees in addition to the total cost of Accommodations and Services.
4. Cancellation Policy
4.1 The Client may cancel this Contract by providing written notice to the Resort via email or certified mail.
4.2 Cancellation Fees:
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If cancellation occurs more than [0] days before the Reservation Dates, the Resort shall retain the non-refundable deposit.
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If cancellation occurs between [0] and [0] days before the Reservation Dates, the Resort shall retain [0]% of the total estimated cost.
-
If cancellation occurs within [0] days of the Reservation Dates, the full amount is due and payable, and the Client will be responsible for any costs incurred by the Resort for services already rendered.
4.3 In the event of cancellation, the Resort will provide a written acknowledgment and confirm the final financial obligations of the Client.
5. Client Obligations
5.1 The Client agrees to provide all necessary information related to the Event, including but not limited to the number of attendees, dietary restrictions, preferred seating arrangements, and any special requests, at least [0] days prior to the Reservation Dates.
5.2 The Client is responsible for ensuring that all attendees adhere to Resort policies and regulations, including but not limited to codes of conduct, safety protocols, and noise restrictions.
5.3 The Client shall be responsible for any damages caused by attendees during their stay at the Resort. Any damages or excessive cleaning fees will be billed to the Client following their departure.
5.4 The Client is responsible for obtaining any necessary permits or licenses related to their Event, and the Resort will assist as necessary.
6. Resort Obligations
6.1 The Resort agrees to provide the Accommodations and Services as outlined in [Exhibit A]. Any changes to the Services requested by the Client must be communicated and agreed upon in writing.
6.2 The Resort shall maintain the cleanliness and upkeep of the Accommodations during the Client's stay, including daily housekeeping services.
6.3 The Resort will provide emergency contact information for any issues that arise during the Client's stay. A designated staff member will be assigned to assist the Client and address any concerns.
6.4 The Resort reserves the right to refuse service or terminate the stay of any guest who violates Resort policies or engages in unlawful behavior.
7. Liability and Indemnification
7.1 The Resort shall not be liable for any injury, loss, or damage to the Client, their property, or attendees arising out of or related to the use of the Accommodations and Services, except for gross negligence or willful misconduct by the Resort.
7.2 The Client agrees to indemnify, defend, and hold harmless the Resort from any and all claims, liabilities, losses, damages, costs, and expenses arising out of the Client's use of the Accommodations and Services or the conduct of the Client or their attendees.
7.3 The Resort shall not be responsible for any lost or stolen personal belongings, including valuables left unattended in the Accommodations or public areas of the Resort.
8. Force Majeure
8.1 Neither party shall be liable for any failure to perform its obligations under this Contract if such failure results from a cause beyond its reasonable control, including but not limited to natural disasters, acts of God, war, terrorism, strikes, civil unrest, government restrictions, or other unforeseen events.
8.2 In the event of a force majeure occurrence, the affected party shall notify the other party as soon as practicable and shall work together to reschedule or modify the terms of the Contract as necessary.
8.3 If the Event cannot be rescheduled within a reasonable timeframe due to force majeure, the Resort shall retain the non-refundable deposit, and the Client shall be released from further financial obligations.
9. Governing Law
9.1 This Contract shall be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of law principles. Any legal actions or proceedings arising out of this Contract shall be brought exclusively in the courts of [County/State].
10. Entire Agreement
10.1 This Contract constitutes the entire agreement between the parties and supersedes all prior negotiations, understandings, and agreements between the parties with respect to the subject matter hereof.
10.2 This Contract may not be amended or modified except in writing signed by both parties. Any oral agreements or understandings shall not be binding.
11. Severability
11.1 If any provision of this Contract is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect, and the invalid provision shall be interpreted to reflect the parties' original intent as closely as possible.
12. Notices
12.1 All notices or communications under this Contract shall be in writing and shall be deemed to have been duly given when sent via email or certified mail, return receipt requested, to the addresses specified above.
12.2 The Client is responsible for promptly notifying the Resort of any changes to their contact information.
IN WITNESS WHEREOF, the parties hereto have executed this Resort Contract as of the Effective Date.
[Your Company Name]
By:
[Your Name]
[Title]
[Month Day, Year]
[Client Name]
By:
[Full Name]
[Title]
[Month Day, Year]
