Event Planning Checklist Form

Please complete this form to organize and prioritize all key tasks for your upcoming event.

Pre-Event Planning

Set Event Goals & Objectives

• Define event purpose

• Identify target audience

Budgeting

• Establish overall budget

• Allocate funds for venue, catering, entertainment

Venue Booking

• Research and visit venues

• Confirm venue availability

• Secure venue with deposit

Vendor Management

• Contact and negotiate with vendors

• Finalize vendor contracts

Marketing & Promotion

Event Branding:

• Create event logo and branding materials

• Finalize vendor contracts

Promotion Strategy

• Set up event website or landing page

• Send out invitations

• Create event hashtag

Logistics & Operations

Permits & Insurance

• Obtain necessary permits

• Secure event insurance

On-site Setup

• Confirm AV equipment and setup

• Arrange seating layout and decorations

Staffing

• Assign roles and responsibilities to staff

• Organize a pre-event branding

Day-of-Event

Registration & Check-in

• Set up registration desk

• Print and prepare guest lists or badges

Event Schedule

• Confirm and communicate event timeline

• Assign team for event flow management

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