Free Overseas Trip Proposal Design Template
Overseas Trip Proposal Design
Trip Overview
Destination: Tokyo, Japan
Duration: 5 Days (April 15 - April 19, 2055)
Purpose: Team bonding, cultural exploration, and professional development
Participants: 10-15 employees
Objectives
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Cultural Exploration: Experience Japanese history, traditions, and cuisine through guided tours and activities.
-
Professional Development: Attend an international conference to gain insights and network globally.
-
Team Building: Build team cohesion with group dinners and a Japanese cooking class.
Itinerary
|
Day |
Morning |
Afternoon |
Evening |
|---|---|---|---|
|
Day 1 |
Depart NYC |
Arrive in Tokyo, hotel transfer |
Welcome dinner |
|
Day 2 |
Meiji Shrine, Imperial Palace |
Asakusa, Senso-ji Temple |
Dinner in Shinjuku |
|
Day 3 |
Conference at Tokyo Big Sight |
Networking sessions |
Free time |
|
Day 4 |
Japanese cooking class |
Explore Tsukiji Market |
Farewell dinner |
|
Day 5 |
Shopping in Ginza |
Transfer to Narita Airport |
Return to NYC |
Budget Overview
|
Expense Item |
Estimated Cost per Person |
Total Cost (for 15 people) |
|---|---|---|
|
Flights (Round-trip) |
$1,200 |
$18,000 |
|
Accommodation (4 nights) |
$150 per night |
$9,000 |
|
Meals (Daily) |
$50 per day |
$3,750 |
|
Local Transport |
$100 per day |
$7,500 |
|
Entry Fees & Activities (tours, cooking class) |
$300 per person |
$4,500 |
|
Miscellaneous |
$20 per day |
$1,500 |
|
Total Estimated Cost |
$44,250 |
Travel & Accommodation Details
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Flights: Round-trip flights from New York City to Tokyo Narita International Airport via Japan Airlines. Flight duration is approximately 14 hours.
-
Accommodation: Hotel accommodations at Hotel Gracery Shinjuku, centrally located for easy access to conference venues and cultural sites.
-
Transport: Private shuttle transfers from the airport, local subway passes, and bullet train tickets for any intercity travel will be arranged in advance.
Health & Safety
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Travel Insurance: Comprehensive travel insurance will be provided, covering medical emergencies, trip cancellations, and lost baggage.
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Health Precautions: Participants will be briefed on required vaccinations and COVID-19 protocols.
-
Emergency Contacts: A list of emergency contacts, including the U.S. embassy in Tokyo and local hospitals, will be shared with all participants.
Conclusion
This overseas trip to Tokyo, Japan, is designed to offer Data Insight Solutions employees a balanced experience of cultural immersion, professional growth, and team-building. The planned itinerary provides opportunities to explore iconic Japanese landmarks, gain insights at an international industry conference, and enjoy unique group activities, fostering stronger team connections and valuable industry knowledge.
We look forward to your feedback and approval of this proposal.
Prepared by:
[YOUR NAME]
[Your Email]
[Your Company Name]
