Free Bookkeeping Services Agreement Template
Bookkeeping Services Agreement
This Bookkeeping Services Agreement ("Agreement") is entered into as of [Month Day, Year] ("Effective Date") by and between:
[Your Company Name], a [State] corporation, having its principal place of business at [Your Company Address] (“Service Provider”), and [Your Partner Company Name], located at [Your Partner Company Address] ("Client"). The Service Provider and Client may individually be referred to as a "Party" or collectively as "Parties."
RECITALS
WHEREAS, the Client desires to engage the Service Provider to provide certain bookkeeping services, and
WHEREAS, the Service Provider has the qualifications, experience, and ability to provide the services requested by the Client,
NOW, THEREFORE, in consideration of the promises, covenants, and agreements herein, the Parties agree as follows:
1. SERVICES
The Service Provider agrees to provide the following bookkeeping services to the Client (the "Services"):
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Maintenance of the general ledger
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Preparation and review of financial statements (profit & loss, balance sheets)
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Accounts payable and accounts receivable tracking
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Bank and credit card reconciliation
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Payroll processing
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Preparation of tax filings (if applicable)
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Budgeting and forecasting
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Assistance in audits
Any other related bookkeeping services as may be agreed in writing between the Parties
The Services shall be provided in accordance with generally accepted accounting principles ("GAAP") and the applicable laws of the United States.
2. TERM
This Agreement shall commence on the Effective Date and shall continue for an initial term of [one year] ("Initial Term"). After the Initial Term, this Agreement will automatically renew for additional one-year periods unless terminated by either Party in accordance with Section 8.
3. COMPENSATION
3.1 Fees: The Client agrees to pay the Service Provider the amount of $[0] per [month] for the Services rendered under this Agreement.
3.2 Invoices: The Service Provider shall issue invoices to the Client on a [monthly] basis, and the Client agrees to pay all undisputed amounts within [30] days of receipt of an invoice.
3.3 Late Fees: Any payment not received within the agreed payment terms will accrue interest at the rate of [0]% per month or the maximum rate allowed by law, whichever is lower.
3.4 Additional Costs: The Client shall reimburse the Service Provider for any reasonable out-of-pocket expenses incurred in connection with the performance of the Services, provided that such expenses are pre-approved by the Client in writing.
4. CLIENT RESPONSIBILITIES
The Client agrees to:
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Provide all necessary documentation, information, and access to financial systems required by the Service Provider to perform the Services in a timely manner.
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Designate a primary contact to liaise with the Service Provider.
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Review all financial reports prepared by the Service Provider promptly and notify the Service Provider of any discrepancies within [0] days.
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Ensure compliance with all applicable tax laws and other legal obligations.
5. CONFIDENTIALITY
5.1 Confidential Information: Both Parties acknowledge that during the term of this Agreement, each Party may have access to confidential information belonging to the other Party, including but not limited to financial data, business plans, customer lists, trade secrets, and other proprietary information ("Confidential Information").
5.2 Obligations: Both Parties agree to protect and keep confidential all Confidential Information and not to disclose it to any third party, except as required by law or with the express written consent of the other Party. This obligation will survive the termination of this Agreement.
5.3 Return of Information: Upon termination of this Agreement, the Service Provider agrees to return all of the Client’s documents, records, and data in its possession.
6. INTELLECTUAL PROPERTY
The Service Provider agrees that all work product, reports, documents, or other materials prepared in connection with the Services ("Work Product") are the exclusive property of the Client. The Service Provider agrees to assign any and all rights in such Work Product to the Client upon payment for the Services rendered.
7. INDEMNIFICATION
7.1 Indemnification by Service Provider: The Service Provider agrees to indemnify and hold harmless the Client, its officers, directors, and employees from any and all claims, damages, losses, liabilities, and expenses (including reasonable attorney's fees) arising from or related to any breach of this Agreement, negligence, willful misconduct, or violation of any applicable law by the Service Provider in connection with the provision of the Services.
7.2 Indemnification by Client: The Client agrees to indemnify and hold harmless the Service Provider from any and all claims, damages, losses, liabilities, and expenses arising from the Client's failure to provide accurate information or failure to comply with applicable tax or other laws.
8. TERMINATION
8.1 Termination for Convenience: Either Party may terminate this Agreement for any reason by providing [30] days' written notice to the other Party.
8.2 Termination for Cause: Either Party may terminate this Agreement immediately upon written notice if the other Party breaches any material term of this Agreement and fails to cure such breach within [15] days of receiving written notice of the breach.
8.3 Effect of Termination: Upon termination of this Agreement, the Client shall pay the Service Provider for all Services performed up to the effective date of termination.
9. LIMITATION OF LIABILITY
In no event shall either Party be liable to the other Party for any indirect, incidental, consequential, or punitive damages, including lost profits, arising out of or in connection with this Agreement. The total liability of either Party for any claims arising out of or related to this Agreement shall not exceed the total fees paid by the Client to the Service Provider in the preceding 12 months.
10. NON-SOLICITATION
The Client agrees that, during the term of this Agreement and for a period of [12] months after its termination, the Client will not solicit or hire any employees or contractors of the Service Provider without the prior written consent of the Service Provider.
11. DISPUTE RESOLUTION
11.1 Negotiation: In the event of any dispute arising under this Agreement, the Parties agree to first attempt to resolve the dispute through good-faith negotiations.
11.2 Mediation: If the Parties are unable to resolve the dispute through negotiation, they agree to participate in at least [one] mediation session with a neutral mediator selected by mutual agreement.
11.3 Arbitration: If the dispute cannot be resolved through mediation, either Party may submit the dispute to binding arbitration in accordance with the rules of the American Arbitration Association. The arbitration shall take place in [City, State], and the decision of the arbitrator shall be final and binding.
12. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of [State], without regard to its conflict of law provisions.
13. MISCELLANEOUS
13.1 Entire Agreement: This Agreement constitutes the entire understanding between the Parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, or representations, whether written or oral.
13.2 Amendments: This Agreement may be amended only in writing and signed by both Parties.
13.3 Assignment: Neither Party may assign its rights or obligations under this Agreement without the prior written consent of the other Party.
13.4 Severability: If any provision of this Agreement is found to be invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect.
13.5 Notices: Any notices required under this Agreement shall be in writing and sent to the addresses provided in this Agreement or to such other addresses as either Party may specify in writing.
SIGNATURES
IN WITNESS WHEREOF, the Parties have executed this Bookkeeping Services Agreement as of the Effective Date.
[Your Company Name]
By:
[Your Name]
[Title]
[Month Day, Year]
[Your Partner Company Name]
By:
[Full Name]
[Title]
[Month Day, Year]
