Sample Catering Proposal Letter

Sample Catering Proposal Letter

October 10, 2050

To: Client Name: Sarah Johnson
Company: ABC Corporation
Address: 456 Business Park New York, NY 10018

Dear Ms. Johnson,

Thank you for considering [Your Company Name]'s Services to cater your prestigious Annual Gala. We are excited about the opportunity to serve your guests and provide a memorable dining experience. Below is a detailed proposal outlining the catering services for your event.

Event Details:

  • Event Name: ABC Corporation's Annual Gala

  • Date: November 15, 2050

  • Time: 6:00 PM – 11:00 PM

  • Venue: Grand Ballroom, 789 Event Center, New York, NY 10019

  • Number of Guests: 200

Menu Proposal:

Based on our discussions, we have curated the following menu for your event. The menu can be customized based on your preferences.

  1. Appetizers:

    • Smoked Salmon Canapés with Dill Cream Cheese

    • Truffle Mushroom Tartlets

    • Mini Caprese Skewers

  2. Main Courses:

    • Grilled Filet Mignon with Red Wine Reduction, served with Garlic Mashed Potatoes and Asparagus

    • Herb-crusted chicken Breast with Lemon Butter Sauce served with Wild Rice Pilaf and Seasonal Vegetables

  3. Desserts:

    • Chocolate Lava Cake with Vanilla Bean Ice Cream

    • Fresh Fruit Tartlets

  4. Beverages:

    • Selection of Fine Wines, Sparkling Water, and Soft Drinks

Catering Services Provided:

  • Full-service catering, including setup, service staff, and cleanup.

  • Buffet or plated dinner options are available (per your request, we recommend a plated dinner for this event).

  • Special dietary accommodations, including vegetarian and gluten-free options, will be provided for guests with specific needs.

Cost Estimate:

  • Menu Cost: $75 per person x 200 guests = $15,000

  • Service Fee (includes wait staff, chefs, and setup): $2,500

  • Rentals (tables, linens, cutlery, and glassware): $1,200

  • Tax and Gratuity: $1,800

Total Estimate: $20,500

To confirm our services, please review the proposal and contact us by October 20, 2050, to discuss any final adjustments. A deposit of $5,000 is required to secure your event date.

We look forward to providing exceptional catering services for ABC Corporation's Annual Gala. If you have any questions or would like to make changes, please feel free to contact us at [Your Company Number] or email [Your Company Email].

Sincerely,

[Your Name]
Catering Manager
Gourmet Catering Services

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