Simple Venue Catering Service Agreement Letter

Simple Venue Catering Service Agreement Letter

Date: January 15, 2080

Recipient's Name: Mr. John Smith
Address: 7890 Event Street Brooklyn, NY 11201

Subject: Venue Catering Service Agreement

Dear Mr. Smith,

Thank you for choosing [Your Company Name] to provide catering services for your upcoming event at Brooklyn Heights Grand Hall. This letter outlines the agreement between the company and Mr. John Smith regarding the catering services to be rendered on February 22, 2080, to ensure both parties are aligned on the terms and expectations.

1. Event Details

  • Event Date: February 22, 2080

  • Event Time: 4:00 PM – 10:00 PM

  • Venue: Brooklyn Heights Grand Hall, 123 Venue Lane, Brooklyn, NY 11201

  • Estimated Number of Guests: 150

2. Catering Services

  • Menu: We will provide a buffet-style menu, consisting of the following:

    • Appetizers: Caprese skewers, shrimp cocktail, and stuffed mushrooms.

    • Main Courses: Herb-roasted chicken, grilled salmon with lemon butter sauce, and vegetarian lasagna.

    • Sides: Garlic mashed potatoes, roasted seasonal vegetables, and Caesar salad.

    • Desserts: Chocolate mousse cake, mini cheesecakes, and assorted macarons.

  • Beverage Services: Full beverage service, including non-alcoholic drinks (sparkling water, soft drinks, and freshly squeezed juices) and alcoholic options (red and white wines, beers, and a signature cocktail). Alcohol service will be provided by licensed bartenders.

  • Staffing: We will provide 8 professional staff members, including 2 chefs, 4 servers, and 2 licensed bartenders, to ensure seamless service throughout the event.

3. Pricing and Payment Terms

  • Total Estimated Cost: $15,000

  • Deposit: A non-refundable deposit of 50% of the total estimated cost ($7,500) is due upon signing this agreement to secure the date and services.

  • Final Payment: The remaining balance of $7,500 is due no later than February 15, 2080, one week before the event.

  • Payment Methods: Payments can be made via credit card, bank transfer, or check payable to [Your Company Name].

4. Cancellation Policy

  • Cancellations made before February 8, 2080, will result in a refund of any payments made, excluding the non-refundable deposit.

  • Cancellations after February 8, 2080, will require full payment of the total cost of services.

5. Additional Terms

  • Set-up and Clean-up: Delightful Bites Catering will be responsible for the complete setup of food service stations, including buffets and beverage stations, and will ensure thorough clean-up following the event. Access to the venue is required by 2:00 PM on the event day for preparation.

  • Liability: Delightful Bites Catering is fully insured and complies with all state and local health regulations. However, we are not liable for any injuries or damages caused by guest behavior or unforeseen incidents.

6. Agreement and Signature

By signing below, both parties acknowledge and agree to the terms outlined in this agreement. Any changes or amendments to the services must be agreed upon in writing by both parties.

[Your Name]
Catering Manager

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