Bookkeeping Checklist Form

Stay on top of your finances with this comprehensive checklist, covering daily, weekly, monthly, quarterly, and annual bookkeeping tasks.

Daily Tasks

• Record all income from sales, services, or other sources.

• Log every business expense and attach relevant receipts.

• Update accounts receivable to track outstanding customer payments.

• Record payments made to vendors and suppliers.

• Monitor cash flow and ensure it balances with bank transactions.

• Check for any errors or discrepancies in the day’s entries.

Weekly Tasks

• Review and categorize all expenses by category (e.g., utilities, supplies, payroll).

• Follow up on unpaid invoices and communicate with clients.

• Prepare a weekly cash flow report for review.

• Review payroll records to ensure employee payments are accurate.

• Check inventory levels and update financial records accordingly.

• Verify that all bank transactions have been logged and categorized correctly.

Monthly Tasks

• Reconcile bank statements to ensure all transactions match.

• Review and update financial reports, including balance sheets and profit & loss statements.

• Update fixed asset records for depreciation and additions.

• Review and process employee reimbursements or advances.

• Check tax obligations and ensure all necessary payments are made (e.g., sales tax, payroll tax).

• Ensure all bills and invoices for the month have been paid and recorded.

Quarterly Tasks

• Prepare and file quarterly tax estimates for income and payroll taxes.

• Review all financial statements to ensure accuracy before preparing for tax filings.

• Reassess your budget and adjust financial goals as needed.

• Analyze cash flow and make adjustments to reduce unnecessary expenses.

• Review your financial reports with an accountant to ensure compliance and identify areas of improvement.

• Ensure all payroll taxes have been filed correctly and on time.

Annual Tasks

• Organize and prepare all documents for year-end tax filing.

• Conduct a thorough year-end reconciliation of all accounts.

• Review your annual financial performance and prepare a summary report.

• Close out the fiscal year in your accounting software, ensuring all data is accurate.

• Meet with your accountant to assess tax liability, deductions, and possible savings.

• Set new financial goals and budgets for the upcoming year.

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