Free Employee Absenteeism Incident Report Template
Employee Absenteeism Incident Report
Date of Report: October 7, 2024
Employee Name: Edgar Spencer
Employee ID: 123456
Department: Marketing
Supervisor: [Your Name]
1. Incident Details
Date(s) of Absence: September 30, 2050–October 2, 2050
Type of Absence: Unapproved/Unexplained
Total Days Absent: 3 Days
2. Description of Incident
Edgar Spencer was absent from work from September 30 to October 2, 2050, without prior notification or approval. The employee did not follow company protocol by informing the supervisor or the HR department about the absence, nor did he provide any reason or documentation supporting his absenteeism during this period. Several attempts were made to contact the employee during these days, but no response was received.
The employee’s unexpected absence resulted in project delays, missed deadlines, and increased workload for the rest of the marketing team.
3. Previous Occurrences
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Date: July 15, 2050
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Reason: Unapproved absence (1 day)
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Action Taken: Verbal warning issued.
4. Company Policy Violation
This incident violates the company's absenteeism policy, which states that employees are required to notify their supervisor at least 24 hours before any planned absence or as soon as possible in the event of an emergency. A doctor's note or appropriate documentation must be submitted for absences of three or more days.
5. Action Taken
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A formal written warning will be issued to the employee.
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A meeting will be scheduled with Edgar Spencer to discuss the situation and determine if any underlying issues need to be addressed.
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The employee is reminded of the company’s absenteeism policy and the potential consequences of further violations, including suspension or termination.
Report Prepared By: [Your Name]
Position: Marketing Manager
Date: October 7, 2050
