Free Wedding Planner Itinerary Template
Wedding Planner Itinerary
The itinerary outlines key timings, locations, and responsibilities to ensure a seamless flow of events. Each section includes crucial details to keep everyone informed and on track. Please review this itinerary with all parties involved at least [2] weeks prior to the wedding date to ensure everyone understands their roles and responsibilities.
Wedding Day Itinerary
|
Time |
Event |
Location |
Notes |
|---|---|---|---|
|
8:00 AM |
Bride & Bridesmaids Hair/Makeup |
Bridal Suite/Hotel Room |
Arrival of hairstylist and makeup artist |
|
10:00 AM |
Photographer Arrival |
Bridal Suite |
Capture getting ready moments |
|
11:00 AM |
Groom & Groomsmen Preparation |
Groom’s Room/Hotel |
Photographer to capture moments |
Contact Information
|
Role |
Name |
Phone Number |
|
|---|---|---|---|
|
Wedding Planner |
[Your Name] |
[Your Phone Number] |
[Your Email] |
|
Photographer |
[Photographer Name] |
[Photographer Phone] |
[Photographer Email] |
|
Videographer |
[Videographer Name] |
[Videographer Phone] |
[Videographer Email] |
Vendor Timeline
|
Vendor |
Arrival Time |
Departure Time |
Notes |
|---|---|---|---|
|
Hair & Makeup Artist |
8:00 AM |
10:30 AM |
Number of artists confirmed |
|
Photographer |
10:00 AM |
11:00 PM |
Must capture all key moments |
|
Videographer |
10:30 AM |
11:00 PM |
Should cover both ceremony and reception |
Important Notes:
-
Double-check all vendor contracts and payments.
-
Schedule a final walkthrough of the venue two weeks prior to the wedding.
-
Confirm guest count and seating arrangements a week before the event.
-
Prepare emergency kit with essentials for the bridal party.
