Free Wedding Planner Checklist Form

Use this checklist to keep track of essential tasks and details for your wedding planning journey.

Budget & Financial Planning

• Establish a wedding budget

• Allocate funds for each category (venue, catering, attire, etc.)

• Research and compare vendor prices

• Track payments and due dates

• Set aside a contingency fund for unexpected costs

Venue & Ceremony Details

• Choose and book the ceremony venue

• Choose and book the reception venue

• Confirm availability and set the wedding date

• Finalize ceremony layout and seating arrangements

• Arrange for transportation for the couple and guests

Vendor Selection & Coordination

• Book the photographer/videographer

• Select and book the caterer

• Hire a florist for flowers and arrangements

• Book entertainment (DJ, band, etc.)

• Schedule a tasting session with the caterer

• Hire a wedding planner (if needed)

Guest List & Invitations

• Create and finalize the guest list

• Send out save-the-date cards

• Order and send invitations

• Track RSVPs and follow up with non-respondents

• Organize a seating plan for the reception

Wedding Attire & Accessories

• Choose and purchase wedding dress and accessories

• Select bridesmaid dresses and groomsmen attire

• Arrange for fittings and alterations

• Purchase wedding rings

• Organize shoes and other accessories

• Plan the attire for the parents of the bride and groom

Wedding Day Timeline & Details

• Create a timeline for the wedding day

• Confirm wedding day roles for bridal party

• Arrange for hair and makeup appointments

• Confirm vendor arrival times

• Arrange for post-wedding transportation and getaway

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