Free Wedding Planner Checklist Form Template

Wedding Planner Checklist Form

Use this checklist to keep track of essential tasks and details for your wedding planning journey.

Name

    Phone number

      Email

        Budget & Financial Planning

        • Establish a wedding budget

        • Allocate funds for each category (venue, catering, attire, etc.)

        • Research and compare vendor prices

        • Track payments and due dates

        • Set aside a contingency fund for unexpected costs

        Venue & Ceremony Details

        • Choose and book the ceremony venue

        • Choose and book the reception venue

        • Confirm availability and set the wedding date

        • Finalize ceremony layout and seating arrangements

        • Arrange for transportation for the couple and guests

        Vendor Selection & Coordination

        • Book the photographer/videographer

        • Select and book the caterer

        • Hire a florist for flowers and arrangements

        • Book entertainment (DJ, band, etc.)

        • Schedule a tasting session with the caterer

        • Hire a wedding planner (if needed)

        Guest List & Invitations

        • Create and finalize the guest list

        • Send out save-the-date cards

        • Order and send invitations

        • Track RSVPs and follow up with non-respondents

        • Organize a seating plan for the reception

        Wedding Attire & Accessories

        • Choose and purchase wedding dress and accessories

        • Select bridesmaid dresses and groomsmen attire

        • Arrange for fittings and alterations

        • Purchase wedding rings

        • Organize shoes and other accessories

        • Plan the attire for the parents of the bride and groom

        Wedding Day Timeline & Details

        • Create a timeline for the wedding day

        • Confirm wedding day roles for bridal party

        • Arrange for hair and makeup appointments

        • Confirm vendor arrival times

        • Arrange for post-wedding transportation and getaway

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