Free Equipment Condemnation Letter Template
Equipment Condemnation Letter
October 23, 2050
Richard Morris
Operations Manager
XYZ Equipment Services
456 Technology Way
Springfield, IL 62704
Dear Mr. Morris,
I am writing to officially inform you that after a detailed inspection and evaluation, the following equipment has been deemed unfit for continued use and is therefore condemned:
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Equipment Name: Industrial Press
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Model Number: X-3000
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Serial Number: XP30458976
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Date of Purchase: April 12, 2035
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Reason for Condemnation: Critical component failure and irreparable wear and tear affecting safety and operational efficiency.
Over the years, this machine has undergone multiple repairs. However, following the latest inspection on October 1, 2050, it was determined that the structural integrity and mechanical systems have deteriorated beyond safe operational limits. Continued use poses significant safety risks to personnel and may result in operational downtime, as the equipment no longer meets the required safety standards.
Given this, the equipment must be decommissioned and disposed of immediately in accordance with company policy and local environmental regulations. Please proceed with the necessary disposal arrangements or recycling processes as per the guidelines. Let us know if any additional documentation is required to support this action.
Should you require further clarification or additional details regarding the equipment’s history or the inspection reports, feel free to contact me at [Your Email].
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Maintenance Supervisor
[Your Company Name]
