Free Youth Ministry Meeting Minute Template

Youth Ministry Meeting Minute

Date: January 15, 2050
Time: 6:00 PM
Location: Church Community Hall

1. Opening Prayer

  • Led by: Sarah Williams

2. Attendance

Present:

  • Sarah Williams

  • James Cooper, Mia Chen

  • Alex Torres

  • Jessica Lopez

Absent:

  • Michael Brown,

  • Sophia King

3. Review of Previous Meeting Minutes

  • Summary of Previous Meeting: Reviewed plans for the Christmas Outreach event and discussed potential youth leadership workshops.

  • Action Items Update:

    • Christmas Outreach Event: Successfully held on December 20, 2049. Over 100 youth and community members attended.

    • Youth Leadership Workshop: Initial planning was approved; the team is to create a detailed outline.

4. Agenda Topics

Upcoming Youth Retreat

  • Event Date & Time: March 3-5, 2050

  • Location: Green Lake Retreat Center

  • Volunteers Needed: 3 adults for supervision, 2 drivers

  • Budget: Approved at $1,500 for food, transportation, and supplies.

  • Notes/Decisions: Registration forms will be distributed by February 1, and the theme will be “Faith in Action.” James will coordinate transportation, while Mia and Sarah will manage on-site activities.

Youth Discipleship Program Update

  • Current Progress: Weekly sessions have been consistent, with about 15 youths attending each week.

  • Discussion Points: Additional volunteers are needed to support smaller group discussions. Consider inviting guest speakers quarterly.

  • Action Steps: Sarah to contact two potential guest speakers and update the team by the next meeting.

Community Outreach Initiatives

  • Project Updates: The weekly food distribution program is going well. Several youth have been volunteering regularly, especially on Saturday mornings.

  • Volunteer Opportunities: Need more volunteers for setup and cleanup, as well as youth leaders to help manage shifts.

  • Next Steps: Alex will create a sign-up sheet for specific volunteer slots. Jessica will create a social media post to encourage more participation.

5. New Business

Youth Leadership Development Weekend Proposal:

  • Proposal Summary: A 3-day leadership retreat to equip youth with skills in communication, project management, and mentorship.

  • Decision: The team approved the concept. The tentative date is set for June 10-12, 2050, pending location availability.

  • Action Required: Mia and Jessica will research venue options and report back by February.

Youth Worship Band Auditions:

  • Discussion Points: Auditions for new youth worship band members (guitarist, drummer, and vocalist) are to be held on February 15.

  • Next Steps: Announcements will be made during youth group sessions, and audition sign-ups will be available online.

6. Upcoming Meeting

  • Next Meeting Date: February 20, 2050

  • Location: Church Community Hall

7. Closing Prayer

  • Led by: James Cooper

Meeting Adjourned: 7:30 PM

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