Church Outreach Program Meeting Minute

Church Outreach Program Meeting Minutes

Date: January 15, 2051
Time: 6:30 PM - 8:00 PM
Location: Community Hall, Grace Community Church

Attendees:

  • Pastor Maria Johnson

  • Outreach Coordinator David Smith

  • Volunteer Sarah Lee

  • Volunteer Kevin Torres

  • Volunteer Emma Martinez

Absent:

  • Volunteer James Kim

1. Opening Prayer

Pastor Maria Johnson opened the meeting with a prayer, asking for guidance, compassion, and a renewed commitment to the outreach mission in 2051.

2. Review of Previous Minutes

  • The minutes from the December 10, 2050, meeting were reviewed. A minor adjustment was made regarding the timeline for the winter coat drive.

  • Minutes approved as amended.

3. Updates on Outreach Initiatives

Winter Coat Drive:

  • The winter coat drive held on December 20, 2050, was highly successful, distributing over 300 coats to local families.

  • Feedback from participants showed a need to increase sizes for young adults in the next drive.

  • The next coat drive is to be held in October 2051; preliminary planning will begin in June.

Thanksgiving Meal Distribution:

  • Recap: Volunteers served 150 meals to families on Thanksgiving Day at the church.

  • This year’s goal is to reach 200 meals, and outreach to local farms and food suppliers for donations was discussed.

4. New Initiatives for 2051

"Back to School" Backpack Drive:

  • Proposed to provide school supplies and backpacks for children in need before the new school year starts.

  • Target date for distribution: August 1, 2051.

  • Volunteers are to start collecting supplies in May, with weekly updates from Outreach Coordinator David Smith.

Weekly Community Prayer Walks:

  • A new initiative to invite the community to participate in weekly prayer walks.

  • The first walk is scheduled for March 3, 2051, at 8:00 AM.

  • Pastor Johnson will announce this in upcoming services and invite volunteers to lead small groups.

5. Fundraising Ideas

Spring Bake Sale and Auction:

  • Proposed date: April 15, 2051, from 10:00 AM - 2:00 PM at the church courtyard.

  • Suggested items: homemade baked goods, handcrafted items donated by church members, and auction baskets.

  • Volunteers Sarah and Emma offered to lead the planning and will send a list of needed contributions to the congregation by February 1.

Community Car Wash:

  • Tentative date: June 10, 2051.

  • Goal: Raise funds for the Holiday Outreach Program.

  • Kevin Torres and James Kim will coordinate with local businesses for supplies and potential sponsorships.

6. Open Floor

  • Feedback from Volunteers:

    • Suggestions to create a monthly newsletter to keep the congregation informed about outreach activities.

    • Discussion on creating a “resource corner” in the lobby with pamphlets on available church support services and local community resources.

    • The idea to partner with nearby churches for larger events was positively received.

7. Closing

  • The next meeting is scheduled for February 12, 2051, at 6:30 PM in the Community Hall.

  • Pastor Johnson closed the meeting with a prayer for unity and service.

The meeting adjourned at 8:00 PM.

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