Church Outreach Program Meeting Minutes

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Date: January 15, 2051
Time: 6:30 PM - 8:00 PM
Location: Community Hall, Grace Community Church

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Attendees:

• Pastor Maria Johnson

• Outreach Coordinator David Smith

• Volunteer Sarah Lee

• Volunteer Kevin Torres

• Volunteer Emma Martinez

Absent:

• Volunteer James Kim

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1. Opening Prayer

Pastor Maria Johnson opened the meeting with a prayer, asking for guidance, compassion, and a renewed commitment to the outreach mission in 2051.

2. Review of Previous Minutes

• The minutes from the December 10, 2050, meeting were reviewed. A minor adjustment was made regarding the timeline for the winter coat drive.

• Minutes approved as amended.

3. Updates on Outreach Initiatives

Winter Coat Drive:

• The winter coat drive held on December 20, 2050, was highly successful, distributing over 300 coats to local families.

• Feedback from participants showed a need to increase sizes for young adults in the next drive.

• The next coat drive is to be held in October 2051; preliminary planning will begin in June.

Thanksgiving Meal Distribution:

• Recap: Volunteers served 150 meals to families on Thanksgiving Day at the church.

• This year’s goal is to reach 200 meals, and outreach to local farms and food suppliers for donations was discussed.

4. New Initiatives for 2051

"Back to School" Backpack Drive:

• Proposed to provide school supplies and backpacks for children in need before the new school year starts.

• Target date for distribution: August 1, 2051.

• Volunteers are to start collecting supplies in May, with weekly updates from Outreach Coordinator David Smith.

Weekly Community Prayer Walks:

• A new initiative to invite the community to participate in weekly prayer walks.

• The first walk is scheduled for March 3, 2051, at 8:00 AM.

• Pastor Johnson will announce this in upcoming services and invite volunteers to lead small groups.

5. Fundraising Ideas

Spring Bake Sale and Auction:

• Proposed date: April 15, 2051, from 10:00 AM - 2:00 PM at the church courtyard.

• Suggested items: homemade baked goods, handcrafted items donated by church members, and auction baskets.

• Volunteers Sarah and Emma offered to lead the planning and will send a list of needed contributions to the congregation by February 1.

Community Car Wash:

• Tentative date: June 10, 2051.

• Goal: Raise funds for the Holiday Outreach Program.

• Kevin Torres and James Kim will coordinate with local businesses for supplies and potential sponsorships.

6. Open Floor

• Feedback from Volunteers:

  • Suggestions to create a monthly newsletter to keep the congregation informed about outreach activities.

  • Discussion on creating a “resource corner” in the lobby with pamphlets on available church support services and local community resources.

  • The idea to partner with nearby churches for larger events was positively received.

7. Closing

• The next meeting is scheduled for February 12, 2051, at 6:30 PM in the Community Hall.

• Pastor Johnson closed the meeting with a prayer for unity and service.

The meeting adjourned at 8:00 PM.

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