Free Church Congregation Meeting Minute Template

Church Congregation Meeting Minutes

Date: January 15, 2051
Time: 10:00 AM - 12:30 PM
Location: Main Sanctuary, Grace Community Church
Facilitator: Pastor John Michaels
Recorder: Sarah Thompson

Attendees

  • Pastor John Michaels

  • Sarah Thompson

  • David Lee

  • Emma Rodriguez

  • Michael Grant

  • Lydia Brown

  • Additional congregation members: Approximately 50 in attendance.

1. Opening

  • The meeting was called to order at 10:00 AM.

  • The opening prayer was led by Pastor John Michaels, who focused on guidance and unity for the church in the upcoming year.

2. Approval of Previous Minutes

  • The minutes from the previous congregation meeting held on December 15, 2050, were reviewed.

  • The motion to approve the minutes was made by David Lee, and seconded by Lydia Brown.

  • Decision: Minutes were approved unanimously.

3. Reports

  1. Pastor's Report

    • Pastor John Michaels shared updates on recent pastoral visits, noting an increase in attendance at the youth services.

    • Mentioned plans for a new Bible study series focused on "Living Faith in Modern Times" starting February 1, 2051.

    • Expressed gratitude for the church’s continued outreach impact in the local community.

  2. Treasurer’s Report

    • Treasurer Michael Grant presented the financial report:

      • December 2050 Income: $15,000

      • December 2050 Expenses: $12,500

      • Current bank balance: $45,300

    • Noted that the annual pledge drive exceeded expectations by 10%.

    • Upcoming expenses include $3,000 for new sound system equipment.

  3. Committee Reports

    • Worship Committee: Emma Rodriguez announced plans for an Easter celebration on April 7, 2051, including a sunrise service and community breakfast.

    • Outreach Committee: Lydia Brown updated on recent outreach programs, including a successful Christmas toy drive that served over 200 children in the neighborhood.

    • Youth Ministry: David Lee shared that the youth retreat is scheduled for March 12-14, 2051, with an expected attendance of 30 teens.

4. Old Business

Church Roof Repairs:

  • A review of the roofing project’s progress was shared, with an estimated completion date of February 28, 2051.

  • The decision was made to allocate an additional $1,500 from the maintenance fund to cover unexpected costs.

5. New Business

Proposal for Annual Community Picnic:

  • Date proposed: June 10, 2051.

  • Activities include games, a barbecue, and a youth talent show.

  • Estimated budget: $2,500.

  • The motion to approve the event was made by Emma Rodriguez, and seconded by Michael Grant.

  • Decision: The event was approved with enthusiasm.

Discussion on Solar Panel Installation:

  • Proposal to install solar panels to reduce energy costs and support environmental stewardship initiatives.

  • Estimated initial cost: $20,000, with a projected payback period of 5 years.

  • The decision to gather more information and vote at the next meeting.

6. Open Floor

  • Comments from the Congregation:

    • Several members expressed excitement about the upcoming Bible study series and Easter plans.

    • One member suggested offering online streaming options for Sunday services to include homebound members.

    • The youth expressed interest in organizing a quarterly volunteer day at the local food bank.

7. Closing

  • The meeting concluded with a prayer led by Emma Rodriguez, focusing on gratitude and community service.

  • The next meeting is scheduled for February 19, 2051, at 10:00 AM.

  • The meeting adjourned at 12:30 PM.

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