Event Planner Checklist Form
Event Planner Checklist Form
Use this checklist to help plan and organize your event smoothly. Check off each item as you complete it.
Event Details
Event Name
Date & Time
Location
|
Checklist Items |
Details |
Completed |
|---|---|---|
|
Define Event Purpose |
Celebration |
|
|
Meeting |
|
|
|
Workshop |
|
|
|
Set a Budget |
Create budget spreadsheet |
|
|
Identify funding sources |
|
|
|
Select Venue |
Research venues |
|
|
Confirm availability |
|
|
|
Reserve venue |
|
|
|
Arrange Catering |
Decide on menu |
|
|
Hire catering service |
|
|
|
Confirm headcount |
|
|
|
Send Invitations |
Create guest list |
|
|
Design and send invitations |
|
|
|
Set RSVP date |
|
|
|
Plan Activities/Agenda |
Outline event schedule |
|
|
Confirm speakers/entertainment |
|
|
|
Gather Supplies/Equipment |
Tables and chairs |
|
|
Audio/visual equipment |
|
|
|
Decorations |
|
|
|
Day-of Coordination |
Arrive early for setup |
|
|
Confirm all vendors |
|
|
|
Manage event flow |
|
|
|
Post-Event Tasks |
Send thank-you notes |
|
|
Review event success |
|
|
|
Gather feedback |
|
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