Recruitment Checklist

Recruitment Checklist

Prepared by: [YOUR NAME]

Company: [YOUR COMPANY NAME]

Date: [DATE]

Table 1: Planning and Job Posting

Checklist Item	Completed	Notes
Define the job role and responsibilities	Yes No
Write a detailed job description.	Yes No
Determine recruitment budget.	Yes No
Identify the ideal candidate profile.	Yes No
Set up a recruitment timeline.	Yes No
Assemble the hiring team and assign roles.	Yes No
Post the job on the company website.	Yes No
Share the job listing on social media.	Yes No
Post the job on popular job boards.	Yes No
Notify employees of referrals.	Yes No

Table 2: Candidate Sourcing and Screening

Checklist Item	Completed	Notes
Review talent pool/database for candidates.	Yes No
Reach out to previous applicants.	Yes No
Network with industry contacts for referrals.	Yes No
Contact recruitment agencies (if necessary).	Yes No
Review resumes and cover letters.	Yes No
Use ATS to filter applications (if available)	Yes No
Shortlist candidates based on skills and experience.	Yes No
Conduct initial phone screenings.	Yes No
Update each candidate’s status in the ATS/tracking sheet.	Yes No
Select candidates for first-round interviews.	Yes No

Table 3: Interview and Evaluation Process

Checklist Item	Completed	Notes
Schedule interviews	Yes No
Prepare interview questions relevant to the role.	Yes No
Conduct initial interview (phone or video screening)	Yes No
Arrange technical/team interviews for the second round.	Yes No
Schedule final interviews with decision-makers	Yes No
Gather feedback from all interviewers.	Yes No
Conduct skills assessments/tests	Yes No
Evaluate culture fit based on interview responses.	Yes No
Compare shortlisted candidates with a scoring matrix.	Yes No
Check references	Yes No

Table 4: Offer, Onboarding, and Follow-Up

Checklist Item	Completed	Notes
Select the best candidate based on interviews and assessments	Yes No
Prepare and send out the offer letter.	Yes No
Extend the job offer verbally or via email.	Yes No
Negotiate terms (salary, start date, benefits, if necessary)	Yes No
Obtain a signed offer letter from the candidate.	Yes No
Conduct background checks	Yes No
Send a welcome email with a start date and orientation details.	Yes No
Arrange necessary equipment (laptop, phone, access cards)	Yes No
Set up employee profiles in HR systems.	Yes No
Schedule onboarding and orientation sessions.	Yes No

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