Free Pet Care Contract Template
Pet Care Contract
This Pet Care Contract ("Contract") is entered into on the [effective date], by and between [Your Company Name], located at [Your Company Address], and the Client, [Your Client Name], residing at [Client’s Address]. This Contract establishes the terms and conditions under which [Your Company Name] will provide pet care services for the Client’s pet(s) for the period specified within.
I. General Terms and Conditions
A. Scope of Services
[Your Company Name] agrees to provide a range of professional pet care services for the Client’s pet(s) as outlined in this Contract. These services are designed to ensure that the pet(s) are well cared for, safe, and comfortable while under the care of [Your Company Name]. The specific services provided will be based on the individual needs of the pet(s) and the requirements as set forth by the Client. These services include, but are not limited to:
1. Daily Feeding and Hydration
[Your Company Name] will provide feeding services for the pet(s) based on the instructions provided by the Client. This includes specifying the type of food, quantity, and feeding schedule. The Client is responsible for ensuring that sufficient food is provided for the duration of the service period. If the pet has any special dietary requirements or restrictions, it is the Client’s responsibility to communicate this clearly to [Your Company Name].
In addition, fresh water will be available to the pet(s) at all times to ensure proper hydration. [Your Company Name] will also monitor the pet(s) during mealtime to ensure they are eating and drinking appropriately and address any issues that may arise.
2. Exercise and Enrichment Activities
Exercise is vital to maintaining the pet’s physical and mental well-being. [Your Company Name] will provide daily exercise through walks, runs, or other outdoor activities suited to the pet's age, size, and breed. If the pet has mobility issues, [Your Company Name] will adapt exercise sessions to meet their needs.
For pets that are active or have high energy levels, enrichment activities such as puzzle games, toys, and training exercises may also be included. These activities help stimulate the pet mentally and provide them with valuable social interaction. Clients are encouraged to inform [Your Company Name] of any preferred activities that they would like their pet(s) to engage in during the service period.
3. Basic Grooming and Hygiene
Regular grooming is essential for the health and comfort of the pet. [Your Company Name] will provide basic grooming services such as brushing, nail trimming, and cleaning of the pet’s ears and eyes, as needed. For pets with long fur, brushing will be performed to prevent matting and tangling.
If a pet requires specialized grooming, such as bathing or haircuts, the Client should make arrangements for these services with the appropriate grooming professionals. [Your Company Name] will ensure the pet is kept clean and comfortable during their time under our care.
4. Medication Administration
If the pet requires any medication, the Client will be responsible for providing the medication and clear instructions for its administration. [Your Company Name] will follow the Client’s instructions regarding dosage, frequency, and method of administration, whether it be oral, topical, or injections.
[Your Company Name] will maintain a log of each dose administered and will notify the Client if any issues arise related to the pet’s medication. It is the Client’s responsibility to ensure that medication is provided for the duration of the service period.
B. Terms of Service
1. Duration of Service
This Contract will be in effect for the period starting on [start date] and ending on [end date], unless terminated earlier according to the conditions in Section V of this Contract. The service duration may be extended or shortened with mutual consent from both parties.
2. Availability
[Your Company Name] agrees to provide pet care services on a daily basis within the service hours, which are between [starting hour] and [ending hour]. If the Client requires services outside of these hours, additional charges may apply.
For any special or urgent needs, [Your Company Name] will make reasonable efforts to accommodate changes to the agreed schedule. However, such requests must be made with sufficient notice to ensure availability of the pet care provider.
3. Limitations
While [Your Company Name] strives to provide high-quality care, there may be certain limitations to the services provided, such as:
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Services may be affected by weather conditions, particularly if outdoor activities are involved.
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Certain health conditions or behavioral issues may require a different level of care or may be outside of [Your Company Name]’s capacity to manage safely.
In such cases, [Your Company Name] will inform the Client immediately and work with the Client to develop an alternative solution or find the appropriate care.
C. Payment Terms
1. Service Fees
The Client agrees to pay a service fee of $[50] per day for each pet under the care of [Your Company Name]. This fee will be paid on a weekly basis or as otherwise agreed between both parties. The total amount for the service period will be $[total amount], which will include all basic care services such as feeding, exercise, grooming, and medication administration.
2. Payment Schedule
Payments will be due on a weekly basis, on every Friday of each week. [Your Company Name] will issue an invoice detailing the services provided for the week, and the Client agrees to make payment within [14] days of receiving the invoice.
Late payments will incur an additional charge of [$10] if not received within [3] days of the due date. Continued failure to make timely payments may result in termination of services as outlined in Section V of this Contract.
3. Payment Methods
The Client may pay via credit card, bank transfer, or an online payment platform such as PayPal. [Your Company Name] will provide the necessary details for each payment method, and the Client agrees to make payments promptly to avoid any service interruptions.
4. Additional Charges
If additional services are requested by the Client, such as extended hours of care, special grooming services, or transportation, these services will be billed separately. [Your Company Name] will notify the Client in advance of any additional charges, which will be billed at a rate of $[11].
II. Pet Health and Medical Care
A. Health and Safety Requirements
1. General Health
Before beginning services, the Client must provide information regarding the pet’s health, including any chronic conditions, allergies, or recent injuries. This information will help [Your Company Name] prepare for any potential health needs during the care period.
It is the Client’s responsibility to ensure that the pet is healthy enough to participate in the activities planned for them. [Your Company Name] reserves the right to refuse service to pets who show signs of illness, injury, or aggression that may pose a risk to the health and safety of the pet, other pets, or staff.
2. Behavioral Disclosures
To ensure safe and effective care, the Client must inform [Your Company Name] of any behavioral issues their pet may have, such as aggression toward people or other animals, separation anxiety, or fear of loud noises. This disclosure will allow [Your Company Name] to adapt their care approach and ensure the pet is handled appropriately.
Pets that exhibit dangerous behaviors may not be eligible for all services provided by [Your Company Name], and it may be necessary to find a more specialized provider to address their needs.
3. Emergency Preparedness
In the event of an emergency, such as a natural disaster, fire, or other unforeseen circumstances, [Your Company Name] will take necessary steps to ensure the safety of the pet(s). The Client must provide any emergency instructions, such as evacuation routes or safety protocols, to assist in such situations.
In the event that an emergency requires the evacuation of the pet(s), [Your Company Name] will immediately contact the Client and work to arrange safe transportation to a designated location.
B. Emergency Veterinary Care
1. Authorization for Emergency Care
The Client authorizes [Your Company Name] to seek emergency veterinary care for their pet(s) in the event of an illness or injury. This authorization extends to situations where the Client cannot be reached immediately, and it is necessary to act quickly to ensure the pet’s health and safety.
2. Cost Responsibility
The Client agrees to be responsible for any costs related to emergency veterinary care, including transportation, consultation fees, and any treatments or medications prescribed by the veterinarian. [Your Company Name] will make every effort to inform the Client of the emergency situation and consult them if possible before proceeding with treatment.
3. Veterinarian Selection
[Your Company Name] will select a veterinarian within reasonable proximity to the location of the pet(s) under care. If the Client has a preferred veterinarian, they must inform [Your Company Name] in advance. [Your Company Name] will make reasonable efforts to take the pet to the preferred veterinarian but is not obligated to do so in the event of an emergency.
III. Pet Owner's Responsibilities
A. Pet's Dietary Needs
The Client is responsible for providing all necessary food and supplies for their pet(s), including any special dietary foods, treats, or medications. Clear instructions must be provided regarding the pet’s dietary needs, and the Client must ensure that adequate quantities of food are available for the duration of the service period.
B. Communication and Contact Information
The Client must provide current contact information, including emergency contacts and alternate means of communication in case they are unavailable. The Client should be reachable at all times during the service period to ensure prompt communication if necessary.
C. Property Access
The Client must ensure that [Your Company Name] has the necessary access to their property in order to care for their pet(s). This includes providing keys, alarm codes, or any other access information. [Your Company Name] will keep this information confidential and use it solely for the purpose of providing pet care services.
IV. Liability and Insurance
A. [Your Company Name] Liability
[Your Company Name] will take reasonable precautions to ensure the safety and well-being of the pet(s) in its care. However, [Your Company Name] is not liable for injuries, illnesses, or accidents that occur while the pet is under our care, except in cases of gross negligence or willful misconduct.
B. Insurance Coverage
[Your Company Name] maintains liability insurance coverage to protect both the company and its clients in the event of an incident. This insurance covers damages that occur during the provision of services, including injuries to pets or third parties caused by the company’s staff.
C. Indemnity
The Client agrees to indemnify and hold harmless [Your Company Name] from any claims, losses, or damages that arise from the pet’s actions, including harm caused to other animals, people, or property. This indemnity provision applies to any incidents that occur during the term of the service period.
V. Termination of Contract
A. Cancellation Policy
The Client may cancel this Contract at any time before the service period begins by providing written notice. Cancellations made within [10] days of the start date will incur a cancellation fee of $[25].
B. Early Termination
If the Client wishes to terminate the Contract before the agreed end date, they must provide [10] days’ written notice. Early termination may be subject to a fee, and any prepaid services will be refunded on a prorated basis, excluding any non-refundable deposits.
C. Refund Policy
Refunds will be issued for services that have been pre-paid but not rendered, provided that cancellation is made in accordance with the terms of this Contract. If the cancellation occurs due to circumstances beyond the control of the Client, such as a medical emergency, refunds will be handled on a case-by-case basis.
VI. Governing Law and Dispute Resolution
A. Governing Law
This Contract shall be governed by the laws of the state of [State]. Any legal action or proceedings under this Contract shall be brought in the courts of [State], and both parties agree to submit to the jurisdiction of those courts.
B. Dispute Resolution
1. Mediation
If a dispute arises between [Your Company Name] and the Client, both parties agree to first attempt resolution through mediation. The mediator will be chosen by mutual consent, and both parties will share the costs of mediation equally.
2. Arbitration
If mediation does not result in a resolution, either party may request arbitration. The arbitration process will be conducted in accordance with the rules of [arbitration organization]. The arbitrator’s decision will be binding and final.
Acknowledgment
The Client, [Your Client Name], agrees to the terms and conditions outlined in this Contract and authorizes [Your Company Name] to provide the agreed-upon services. By signing below, both parties acknowledge that they have read, understood, and agreed to the terms and conditions of this Contract.
Client
[Client Name]
[Date]
[Your Company Name]
[Your Name]
[Date]
