HR OPERATIONS MANUAL

Introduction

This manual provides detailed instructions and guidelines for the Employee Onboarding Process in the HR Department. It ensures a smooth transition for new hires, from initial contact through integration into their new role. The manual is designed to support HR personnel in facilitating a seamless onboarding experience.

Setup Instructions

Prior to initiating the onboarding process, ensure the following resources are prepared:

• Access to the HR Management System (HRMS)

• Welcome Package for new employees

• Technology setup, including email and software access

Required Documents

Ensure the following documents are ready for upload into the HRMS:

Document	Description
Employment Contract	The signed agreement between the company and the new employee.
Non-Disclosure Agreement (NDA)	A legal contract ensuring confidentiality between parties.
Onboarding Schedule	A detailed plan of the onboarding activities and timeline.

Operating Procedures

Follow these steps to effectively onboard a new employee:

1. Pre-boarding: Send a welcome email with necessary instructions and provide access to the company portal.

2. First Day Orientation: Conduct a virtual or in-person orientation session outlining company policies and culture.

3. Equipment Setup: Ensure all necessary equipment is provided. Conduct system access and log-in tests.

4. Training Schedule: Allocate time for mandatory compliance training and department-specific skill development.

5. Feedback Collection: Arrange a follow-up meeting after 30 days to gather feedback and address any concerns.

Troubleshooting

If you encounter any issues during the onboarding process, refer to the solutions below:

• Issue: Employee cannot access the HRMS.

  • Solution: Confirm login credentials and network connection. If issues persist, contact IT support for assistance.

• Issue: Missing documents in the onboarding package.

  • Solution: Verify the onboarding checklist and contact the HR administrator to resend the necessary documents.

• Issue: Equipment not ready by the first day.

  • Solution: Expedite the request through the IT department. Arrange temporary alternatives if necessary.

For additional support, refer to the HR Help Desk or contact your HR supervisor.

Manual Templates @ Template.net