Free Company Grand Opening Checklist

1

Set the date for the grand opening

2

Define the objectives and goals of the event

3

Select and secure the venue

4

Develop the event budget

5

Create a timeline for event planning and execution

6

Obtain any necessary permits or licenses

7

Design the event's theme and branding

1

Create promotional materials (flyers, posters, etc.)

2

Design and schedule social media posts

3

Send invitations to key stakeholders and potential guests

4

Reach out to local media for coverage and press releases

5

Set up a dedicated event page or website

6

Plan special offers or promotions for attendees

1

Confirm catering options (food, beverages, dietary needs)

2

Arrange for event signage, decorations, and branding elements

3

Rent necessary equipment (sound systems, lighting, etc.)

4

Organize transportation or parking for guests

5

Ensure proper security for the event

6

Coordinate with vendors for deliveries and setup

1

Assign roles and responsibilities to team members

2

Hire or confirm additional event staff (security, servers)

3

Create an event day schedule for staff and volunteers

4

Set up a communication system for the team during the event

5

Hold a pre-event meeting to ensure all staff are prepared

1

Arrive early to oversee venue setup

2

Ensure all vendors arrive on time and begin setup

3

Finalize all decorations, signage, and branding materials

4

Set up a guest check-in area and registration process

5

Confirm catering setup and arrange food/beverages for guests

6

Test audio/visual equipment and other technical aspects

1

Collect feedback from attendees and staff

2

Send thank-you notes to guests, vendors, and staff

3

Analyze the event's success and review objectives

4

Share event photos/videos on social media and website

5

Store event materials and documents for future reference

6

Review the budget and final expenditures