Wedding Event Proposal

Wedding Event Proposal

Event Date: July 15, 2065
Event Time: 4:00 PM
Venue: Heartsville Manor
Venue Address: 789 Elegant Road
Heartsville, State, 67890

1. Event Overview

Overview:
We are excited to present this proposal for your upcoming wedding on July 15, 2065. Our team is dedicated to crafting a memorable, joyous occasion that reflects your love story and personal style. From the moment your guests arrive to the final toast, we will ensure that your day flows seamlessly, capturing every beautiful moment with grace and sophistication.

Client's Vision:
The couple envisions a romantic, vintage-inspired wedding. They desire soft pastel tones for the decor, with roses and peonies featuring prominently in the floral arrangements. The ceremony will take place outdoors at sunset, followed by an elegant ballroom reception with classic, timeless touches.

2. Event Services & Details

A. Venue Setup

  • Ceremony Location Setup: The outdoor ceremony will be held in the garden area of Heartsville Manor, with white wooden chairs arranged in an arc around a flower-adorned arch. Soft rose petals will line the aisle, and strings of fairy lights will hang in the trees, providing a magical ambiance for the ceremony.

  • Reception Location Setup: The reception will be in the grand ballroom, which will be draped in soft ivory linens with gold accents. Tables will feature elegant crystal chandeliers, vintage candelabras, and lush floral centerpieces.

B. Catering & Menu

  1. Cuisine: A plated three-course dinner featuring:

    • Starter: Creamy tomato bisque with garlic crostini

    • Main Course: Filet mignon with rosemary-infused mashed potatoes, roasted vegetables, and red wine demi-glace

    • Dessert: Classic vanilla wedding cake with raspberry filling and buttercream frosting

  2. Beverage Service: Full open bar featuring signature cocktails such as a "Rose Petal Martini" and a selection of wines, along with sparkling water and soft drinks.

  3. Cake Design: A three-tiered buttercream cake decorated with edible gold leaf and blush-colored roses, designed to match the couple’s vintage theme.

C. Entertainment

  • Music Options: A live band will perform classical music during the ceremony and a selection of romantic tunes during the cocktail hour. A DJ will take over for the reception, with a playlist customized based on the couple's music preferences (classic love songs, modern hits, and upbeat dance tracks).

  • Additional Entertainment: A photo booth will be available during the reception, offering guests fun props and instant prints to take home as keepsakes.

D. Floral & Decor

  • Floral Design: The couple has selected soft pink roses, white peonies, and lavender as their key floral elements. Bouquets for the bride and bridesmaids will be lush and romantic, while the aisle will be lined with rose petals.

  • Decor Elements: The ballroom will feature antique gold chairs, vintage lace tablecloths, and candlelit centerpieces with tall vases filled with mixed blooms. The outdoor ceremony space will include a floral arch and trailing ivy along the aisle.

E. Photography & Videography

  • Photography Services: [Studio Name] will provide full-day coverage, capturing candid moments, portraits, and family photos. A pre-wedding engagement session is included to ensure the couple feels comfortable in front of the camera.

  • Videography Services: [Studio Name] will film a highlight reel capturing key moments from the ceremony and reception, as well as provide a full-length video of the event for the couple to cherish for years.

F. Additional Services

  • Transportation: A luxurious white limousine will transport the bride and groom from the hotel to the venue. A shuttle service will be available to guests from a nearby hotel to the venue and back.

  • Officiant: [Officiant Name] will lead the ceremony, ensuring that the vows and personal readings are integrated in a meaningful way.

  • Coordinator Services: Our professional event coordinators will be on-site to manage the timeline, handle logistics, and ensure all vendors are in place, allowing the couple to relax and enjoy their day.

3. Timeline & Schedule

Pre-Wedding (2065):

  • Six Months Before (January 15, 2065): Finalize venue booking, catering options, entertainment, and photography services.

  • Three Months Before (April 15, 2065): Confirm guest list, finalize floral arrangements, and choose wedding attire.

  • One Month Before (June 15, 2065): Confirm menu selections, finalize decor and entertainment details, and schedule a final fitting for the wedding attire.

  • Two Weeks Before (July 1, 2065): Final meeting to review all event details and provide vendor contact information. Confirm all reservations for transportation.

Wedding Day Schedule (July 15, 2065):

Time

Event

10:00 AM

Vendor arrivals and ceremony setup

1:00 PM

Hair and makeup for the bride and bridal party

2:30 PM

The groom and groomsmen arrive for photos

3:30 PM

Guests begin arriving at the ceremony location

4:00 PM

Ceremony begins

5:00 PM

Cocktail hour begins with hors d'oeuvres and signature cocktails

6:00 PM

Reception doors open, followed by the grand entrance and first dance

6:30 PM

Plated dinner service

8:00 PM

Speeches and toasts, followed by open dancing

10:00 PM

Cake cutting and dessert service

11:00 PM

Send-off with sparklers

4. Budget Breakdown

Total Estimated Cost: $85,000

Service

Cost

Venue Rental

$15,000

Catering (per person)

$35,000

Cake Design

$3,500

Floral & Decor

$5,000

Photography & Videography

$10,000

Entertainment

$5,000

Transportation

$2,000

Coordinator Fee

$5,000

Additional Services

$4,500

Note: Prices are estimates and may vary based on final selections and adjustments.

5. Terms & Conditions

  • Deposit & Payment Schedule:
    A non-refundable deposit of $20,000 is required to secure your wedding date. The remaining balance is due by June 1, 2065, before the wedding.

  • Cancellation Policy:
    Cancellations made within 90 days of the wedding will incur a 50% cancellation fee. Cancellations made earlier will result in a forfeiture of the deposit but no further charges.

  • Changes to Event Details:
    Any changes to the event’s details must be submitted in writing no later than 30 days before the wedding date to ensure proper coordination.

6. Conclusion

We are honored to be part of such an important day in your lives. This proposal reflects our commitment to delivering a seamless and unforgettable wedding experience. If you have any questions or would like to discuss any further adjustments, please don’t hesitate to contact us. We look forward to making your wedding day everything you’ve dreamed of and more!

Signed,

[Your Name]

Event Planner

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