Simple Music Event Proposal

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Jane Doe
LGC Entertainment
456 Concert Blvd
New York, NY 10001

Proposal for Music Event: Rock the Night Festival

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Dear Jane Doe,

We are excited to present this proposal for Rock the Night, a live music event that promises to deliver an unforgettable experience to all attendees. Below are the details of the proposed event.

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1. Event Overview

Event Name: Rock the Night Festival
Event Date: Saturday, February 15, 2025
Event Time: 5:00 PM to 11:00 PM
Location: Madison Square Garden, New York, NY

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2. Event Objectives

• To provide high-energy entertainment and create a thrilling atmosphere for music lovers.

• To showcase the best local and national rock talent.

• To promote LGC Entertainment and Rock On Productions, enhancing brand visibility.

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3. Event Schedule

Time	Event	Details
5:00 PM	Doors Open / Welcome Reception	Drinks and light appetizers
5:30 PM	Opening Act – The Velvet Echoes	30-minute set
6:15 PM	Main Act – Thunderstrike	1-hour set
7:30 PM	Special Guest – Wildfire Collective	45-minute set
8:30 PM	DJ Set by DJ Fury	1-hour set
9:30 PM	Headliner – Midnight Revolver	1.5-hour set
11:00 PM	Event Closing	End of event

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4. Event Details

1. Expected Audience: 2,000 music enthusiasts, including fans of rock and alternative genres, as well as local industry professionals.

2. Music Performances:

   • The Velvet Echoes: A local indie rock band with a growing following.

   • Thunderstrike: A national rock band with a high-energy performance style.

   • Wildfire Collective: An up-and-coming alternative rock group, known for their experimental sounds.

   • Midnight Revolver: The headliner, a popular international rock band with a strong fanbase.

3. Food & Beverage: Local food trucks offering gourmet street food, plus beverage stations with craft beer and soft drinks.

4. Technical Needs: High-quality sound system, stage lighting, video screens for live footage, and backline equipment for performers.

5. Staffing: 20 event coordinators, 10 security personnel, 5 technicians for sound and lighting, 5 bartenders, and 3 ticketing staff.

6. Ticketing: General Admission: $50 | VIP Access (includes front-row seating and exclusive merchandise): $100

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5. Budget Overview

• Venue Rental: $30,000 (Madison Square Garden)

• Artist Fees: $40,000 (Including fees for all performers and guest acts)

• Catering: $10,000 (Food trucks and drink stations)

• Sound/Lighting Equipment: $15,000 (including technical support)

• Security and Staffing: $5,000

• Marketing & Promotion: $5,000 (Social media ads, flyers, posters, and online event promotions)

Total Estimated Budget: $105,000

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6. Sponsorship Opportunities

We offer various sponsorship packages to increase exposure for your brand:

• Gold Sponsor ($15,000): Logo placement on all event materials, VIP tickets, stage backdrop branding, and exclusive meet-and-greet with performers.

• Silver Sponsor ($10,000): Logo placement on select materials, event signage, and 5 VIP tickets.

• Bronze Sponsor ($5,000): Logo placement on promotional materials, 2 VIP tickets.

Next Steps

To proceed with this proposal, we recommend scheduling a meeting to finalize the event details and discuss your sponsorship preferences. Once approved, we will send a formal contract and begin working on the logistics and promotion of the event.

Thank you for considering this proposal. We are eager to collaborate with LGC Entertainment to make Rock the Night Festival an unforgettable success.

Please feel free to contact me with any questions or for further information. I look forward to hearing from you soon.

Sincerely,

[Your Name]

Event Coordinator
Rock On Productions

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