Holiday Event Proposal

Spark Solutions LLC
Holiday Event Proposal

1. Event Overview

Event Name: Spark Solutions Winter Wonderland Gala
Event Date: December 15, 2055
Event Time: 6:00 PM - 11:00 PM
Event Location: Grand Horizon Ballroom, 1234 Park Avenue, New York, NY
Target Audience: Employees, Family Members, Key Clients, and Community Partners
Event Purpose: Celebrate the holiday season, express gratitude to our employees for their hard work, and foster team unity in a festive environment.

Enhance employee morale and show appreciation by hosting a memorable holiday celebration.
Strengthen connections among employees, families, and community partners.
Reinforce company culture and values by recognizing employee achievements and team contributions.

Theme Description: Winter Wonderland – A night of elegance featuring snowy decorations, silver and blue hues, and a magical winter ambiance.
Dress Code: Formal or festive attire, with optional holiday-themed accessories.

6:00 PM - 7:00 PM: Opening Reception
Welcome drinks and light appetizers are served in the reception area, with live acoustic music in the background.
7:00 PM - 8:30 PM: Dinner Service
A three-course dinner with seasonal favorites, including roast turkey, vegetarian risotto, and holiday desserts.
8:30 PM - 9:30 PM: Awards and Recognition
Presentation of Employee of the Year, Team Achievement Awards, and recognition of work anniversaries.
9:30 PM - 10:30 PM: Entertainment
Live band performance followed by a DJ for dancing, holiday karaoke, and a photo booth with festive props.
10:30 PM - 11:00 PM: Closing Remarks and Farewell
Brief closing remarks from the CEO, along with a raffle draw for holiday prizes and gift bags for attendees.

Venue Capacity: 150 Guests
Parking and Transportation: Free on-site parking for attendees and a designated shuttle service from the company headquarters.
Setup and Breakdown Schedule:
- Setup: December 15, 2024, 9:00 AM - 5:00 PM
- Event Time: December 15, 2024, 6:00 PM - 11:00 PM
- Breakdown: December 16, 2024, 8:00 AM - 12:00 PM

Promotion Channels:
- Email invitations to all employees and clients.
- Announcements in the company’s internal newsletter and social media channels.
- Event posters are displayed in the office common areas.
Promotional Materials:
- Digital invitation cards designed with the Winter Wonderland theme.
- Event web page for RSVP and further details.
- Printed event agenda and program booklets.

COVID-19 Guidelines:
- Hand sanitizers were placed at the entrance and dining areas.
- Masks and gloves are provided for catering staff.
Emergency Exits and Procedures:
- Venue staff will guide guests to exits in case of an emergency.
On-Site Medical Assistance:
- A first-aid station with basic medical supplies available for any emergencies.

Event Coordinators:
- Lead Event Planner: Sarah James
- Logistics Coordinator: Tom Lane
- Catering Manager: Lily Chen
- Entertainment Liaison: Dave Rodriguez
Volunteers:
- 6 volunteers to assist with guest check-in, directing guests, and setting up activities.
Security Personnel:
- 2 security staff members on-site to oversee guest safety and manage crowd control.

Sponsorship Packages:
- Gold Sponsorship ($5,000): Banner at the event, logo placement in all materials, 4 VIP tickets.
- Silver Sponsorship ($2,500): Logo placement in program and website, 2 VIP tickets.
- Bronze Sponsorship ($1,000): Logo placement in the program and website.
Sponsor Recognition:
- Sponsors’ logos are featured on invitations, the event program, and the company website. Special mentions during the CEO’s closing remarks.

Feedback Collection:
- A post-event survey was sent to all attendees via email to assess satisfaction with different aspects of the event (food, entertainment, venue).
Post-Event Review:
- Team meeting to discuss attendee feedback, overall budget performance, and suggestions for improvements for future events.

Prepared by:

[Your Name]

Event Planner
Date: October 1, 2055