Venue Rental Proposal

Prepared by: [YOUR NAME]
Email: [YOUR EMAIL]
Date: October 23, 2050

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I. Event Details

• Client Name: LudoSpace

• Event Date: April 15, 2051

• Event Type: Corporate Conference

• Estimated Number of Guests: 200

This proposal is crafted to suit the specific requirements of your event, providing you with a tailored layout and service plan for seamless execution.

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II. Venue Details

• Venue Name: The Grand Pavilion

• Location: Oklahoma City, OK 73101

• Capacity: Up to 300 guests

• Accessibility: ADA-compliant with multiple entrances and dedicated parking spaces

Our venue offers spacious, versatile spaces designed for comfort and accessibility, ensuring all guests have an enjoyable experience.

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III. Pricing and Packages

Package Type	Capacity	Inclusions	Price	Additional Hourly Rate
Classic Package	Up to 100	Basic seating, lighting, and sound setup	$5,000	$500
Premium Package	Up to 200	Enhanced décor, audio-visual package, valet	$10,000	$750
Elite Package	Up to 300	Full service, gourmet catering, VIP lounge	$15,000	$1,000

Each package is designed to accommodate diverse event needs, ensuring a flawless experience from start to finish.

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IV. Included Amenities

• Audio-Visual Equipment: Projectors, microphones, speakers

• Seating Arrangements: Banquet, theater, and classroom styles available

• On-Site Parking: Complimentary parking for up to 100 vehicles

• Dedicated Event Coordinator: Available on-site for smooth management

These amenities are carefully selected to enhance your event, providing a seamless and enjoyable atmosphere.

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V. Additional Services

• Catering Services: Customizable menu options, including vegan and gluten-free choices

• Decoration Services: Customized theme décor and lighting options

• Entertainment Arrangements: DJ, live band, or multimedia displays

Enhance your event experience with our premium additional services tailored to meet your unique preferences.

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VI. Payment and Cancellation Terms

• Deposit: 30% deposit required upon signing

• Final Payment: Due by March 1, 2051

• Cancellation Policy:

  • 60+ days prior: Full refund

  • 30–59 days prior: 50% refund

  • Less than 30 days: No refund

Our payment and cancellation policies provide flexibility while ensuring that we can prepare the venue for your event needs.

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VII. Timeline and Deadlines

Task	Deadline
Contract Signature	November 1, 2050
Deposit Payment	November 15, 2050
Final Headcount	April 1, 2051
Final Payment Due	March 1, 2051

This timeline is structured to keep all parties on track for a successful and organized event.

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VIII. Contact Information

• Venue Contact: [YOUR NAME]

• Phone: 222 555 7777

• Email: [YOUR EMAIL]

We look forward to collaborating with you to bring your event vision to life in our beautiful venue. For further questions or to discuss additional customization, please feel free to reach out.

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