Venue Rental Proposal
Prepared by: [YOUR NAME]
Email: [YOUR EMAIL]
Date: October 23, 2050
I. Event Details
Client Name: LudoSpace
Event Date: April 15, 2051
Event Type: Corporate Conference
Estimated Number of Guests: 200
This proposal is crafted to suit the specific requirements of your event, providing you with a tailored layout and service plan for seamless execution.
II. Venue Details
Venue Name: The Grand Pavilion
Location: Oklahoma City, OK 73101
Capacity: Up to 300 guests
Accessibility: ADA-compliant with multiple entrances and dedicated parking spaces
Our venue offers spacious, versatile spaces designed for comfort and accessibility, ensuring all guests have an enjoyable experience.
III. Pricing and Packages
Package Type | Capacity | Inclusions | Price | Additional Hourly Rate |
|---|
Classic Package | Up to 100 | Basic seating, lighting, and sound setup | $5,000 | $500 |
Premium Package | Up to 200 | Enhanced décor, audio-visual package, valet | $10,000 | $750 |
Elite Package | Up to 300 | Full service, gourmet catering, VIP lounge | $15,000 | $1,000 |
Each package is designed to accommodate diverse event needs, ensuring a flawless experience from start to finish.
IV. Included Amenities
Audio-Visual Equipment: Projectors, microphones, speakers
Seating Arrangements: Banquet, theater, and classroom styles available
On-Site Parking: Complimentary parking for up to 100 vehicles
Dedicated Event Coordinator: Available on-site for smooth management
These amenities are carefully selected to enhance your event, providing a seamless and enjoyable atmosphere.
V. Additional Services
Catering Services: Customizable menu options, including vegan and gluten-free choices
Decoration Services: Customized theme décor and lighting options
Entertainment Arrangements: DJ, live band, or multimedia displays
Enhance your event experience with our premium additional services tailored to meet your unique preferences.
VI. Payment and Cancellation Terms
Our payment and cancellation policies provide flexibility while ensuring that we can prepare the venue for your event needs.
VII. Timeline and Deadlines
Task | Deadline |
|---|
Contract Signature | November 1, 2050 |
Deposit Payment | November 15, 2050 |
Final Headcount | April 1, 2051 |
Final Payment Due | March 1, 2051 |
This timeline is structured to keep all parties on track for a successful and organized event.
VIII. Contact Information
We look forward to collaborating with you to bring your event vision to life in our beautiful venue. For further questions or to discuss additional customization, please feel free to reach out.
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