Free Philippines Employee Handbook Template
PHILIPPINES EMPLOYEE HANDBOOK
Prepared by: [Your Name]
Welcome to [Your Company Name]. This Employee Handbook serves as a comprehensive guide to understanding the company's policies, expectations, and benefits. It is designed to ensure a productive and respectful work environment for all employees. Please read through the following sections to familiarize yourself with our policies.
I. Introduction
At [Your Company Name], we believe that our employees are our most valuable asset. This handbook provides important information regarding the company’s policies and your rights and responsibilities as an employee. We expect every employee to uphold these standards and contribute positively to the workplace culture. Should you have any questions or need additional guidance, our Human Resources (HR) team is here to assist.
II. Company Mission and Values
Our mission at [Your Company Name] is to lead in the design, development, and delivery of high-quality technological solutions that empower businesses and individuals worldwide. We aim to foster innovation and drive growth while maintaining a positive work environment for our employees.
Our core values include:
a. Integrity
We conduct ourselves with honesty, transparency, and ethical behavior in all aspects of our work.
b. Innovation
We embrace creative problem-solving and encourage new ideas to improve processes, products, and services.
c. Teamwork
Collaboration and mutual respect are at the heart of everything we do.
d. Excellence
We strive for excellence in our work and our relationships with clients and colleagues.
e. Customer-Centricity
We prioritize the needs and satisfaction of our customers above all else.
III. Employment Policies
a. Equal Employment Opportunity (EEO)
We are an equal-opportunity employer and do not discriminate based on race, color, religion, gender, sexual orientation, age, national origin, disability, or any other legally protected status. At [Your Company Name], we celebrate diversity and strive to create an inclusive workplace for all.
b. Work Hours and Attendance
Our standard work hours are from 8:00 AM to 5:00 PM, Monday through Friday. Employees are expected to be punctual and maintain regular attendance. Flexibility in work hours may be provided based on operational requirements and with prior approval from your direct supervisor.
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Employees are required to clock in by 8:00 AM using the company’s time-tracking system.
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Late arrivals: Any employee who arrives later than 8:15 AM without prior notice will be considered late and may face disciplinary action.
c. Payroll and Compensation
Employees are paid bi-weekly, with salaries deposited into your Metro Bank-designated bank account.
Salary increases and performance-based bonuses are reviewed annually during the performance evaluation cycle. Bonuses are typically distributed at the end of the year, depending on company performance.
IV. Employee Benefits
a. Health Insurance
Full-time employees are eligible for comprehensive health benefits, including medical, dental, and vision coverage, provided through HealthPlus Insurance.
In addition, employees are entitled to an annual health check-up at Health First Medical Clinic. Employees may also claim reimbursement for any over-the-counter medications required for personal health conditions.
b. Leave Entitlements
Employees are entitled to various types of leave, including:
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Sick Leave: 10 days per year.
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Vacation Leave: 15 days per year.
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Public Holidays: Employees will be granted leave on official public holidays recognized by the Philippine government, such as New Year’s Day, Independence Day, and Christmas Day.
Additional leave for special occasions, such as marriage or the death of an immediate family member, can be requested through the HR department and is subject to approval.
c. Retirement Benefits
Employees are eligible to participate in the [Your Company Name] Retirement Fund after 1 year of employment. This program includes both employer and employee contributions, ensuring financial security for retirement.
V. Code of Conduct
We expect all employees to adhere to the highest standards of professionalism and conduct. This includes but is not limited to:
a. Respect for Colleagues and Clients
Treat everyone with courtesy and respect, regardless of their role or background.
b. Ethical Behavior
Uphold honesty and integrity in all transactions, both internal and external to the company.
c. Compliance with Company Policies
Always follow the guidelines set in this handbook, as well as other company policies.
d. Responsible Use of Company Resources
Use company property, including computers and other equipment, solely for work-related tasks.
Employees must also adhere to our Social Media Policy, which requires discretion when posting online. Employees are prohibited from discussing confidential company matters or making derogatory remarks about the company, its employees, or clients.
VI. Workplace Safety
[Your Company Name] is committed to maintaining a safe and healthy work environment. Employees are required to follow safety protocols and report any unsafe conditions or incidents to their immediate supervisor or the safety officer.
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Employees should be familiar with the Emergency Evacuation Procedures, which are posted near the entrances of the building.
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If you are injured at work, report it immediately to [Your Name] at [Your Company Email] for further assistance.
VII. Disciplinary Actions
Failure to comply with the policies outlined in this handbook may result in disciplinary action, including verbal or written warnings, suspension, or termination, depending on the severity of the violation.
For example:
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Excessive Tardiness: More than 3 unexcused tardies within a month will result in a written warning.
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Insubordination: Failure to comply with direct orders from a supervisor may lead to immediate suspension.
VIII. Acknowledgment
By signing below, you acknowledge that you have received, read, and understood the policies and guidelines outlined in this Employee Handbook. You agree to adhere to the rules and regulations set forth by [Your Company Name].
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Employee's Signature |
HR Manager's Signature |
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[Employee's Name]