Free Printable Employee Handbook Template
PRINTABLE EMPLOYEE HANDBOOK
Prepared by: [Your Name]
I. Introduction
Welcome to the team! We are excited to have you on board as part of [Your Company Name]. This handbook is designed to familiarize you with the company policies, work expectations, and the benefits of working here. Whether you are just starting or have been with us for a while, we encourage you to review this document regularly.
At [Your Company Name], we aim to build a transparent work environment where employees are motivated to perform at their best. You must understand your role and the guidelines that help us function efficiently. This Employee Handbook provides a solid foundation for your employment with us.
II. Company Mission & Values
[Your Company Name] is committed to providing exceptional service while creating a supportive and engaging workplace. Our mission is to empower employees by promoting creativity, diversity, and continuous improvement. We pride ourselves on the following core values:
a. Integrity: We do what’s right, even when no one is looking.
b. Innovation: We constantly seek new ways to improve and grow, both as a company and as individuals.
c. Collaboration: We believe in working together as a team to achieve greater success.
d. Customer Commitment: We value our customers and aim to exceed their expectations in everything we do.
e. Sustainability: We strive to operate in an environmentally responsible manner and seek sustainable practices in all aspects of our business.
III. Employment Policies
[Your Company Name] values the contribution of every team member. All employees must adhere to the company’s employment policies to maintain a safe, respectful, and productive workplace. This includes:
a. Equal Employment Opportunity: We are committed to providing equal opportunities for all employees and applicants, regardless of race, color, religion, gender, sexual orientation, age, disability, or any other protected status.
b. Harassment-Free Workplace: Any form of harassment, including sexual harassment, is prohibited. Employees should report any incidents to their supervisor or HR immediately.
c. Attendance: Regular attendance is essential to maintaining our workflow and meeting deadlines. Employees are expected to arrive on time and notify their supervisor in advance of any absences.
IV. Work Hours & Attendance
Our standard working hours are from 9:00 AM to 5:00 PM, Monday through Friday. Employees are encouraged to maintain punctuality as it reflects their professionalism and respect for fellow team members.
a. Flexible Work Hours: Employees may request flexible work hours or remote work arrangements after discussing it with their direct supervisor.
b. Overtime: Overtime may be required based on business needs. Overtime work will be compensated by applicable laws.
c. Leave of Absence: If you need to take a leave of absence, please notify your supervisor as early as possible. Leave policies, including sick leave, vacation leave, and emergency leave, are outlined in Section IX.
V. Compensation & Benefits
[Your Company Name] offers a competitive compensation package, which includes the following benefits:
a. Salary: Your salary is reviewed annually based on performance and company profitability. Any changes to your compensation will be communicated in writing.
b. Health Insurance: Eligible employees are offered comprehensive health insurance, including dental and vision coverage.
c. Retirement Plan: Employees are eligible for our 401(k) plan with company matching contributions after one year of employment.
d. Paid Time Off (PTO): Employees are entitled to 15 days of paid time off per year, which can be used for vacation, personal matters, or illness.
VI. Employee Conduct
Employees are expected to act in a manner that reflects the values and culture of [Your Company Name]. Proper conduct ensures that we maintain a productive, respectful, and positive work environment. We ask that employees:
a. Demonstrate professionalism: Treat colleagues, customers, and clients with respect at all times.
b. Be responsible: Take ownership of your work and communicate effectively with your team.
c. Use company resources responsibly: Company property and resources, such as computers, phones, and software, should be used for business purposes only.
VII. Health & Safety Policies
[Your Company Name] is committed to providing a safe and healthy work environment. Employees are expected to:
a. Follow safety protocols: Familiarize yourself with all safety rules and guidelines for your specific work area.
b. Report hazards: If you observe any unsafe practices or potential hazards, please report them immediately to your supervisor or HR.
c. Take care of personal health: Employees should prioritize their health by taking regular breaks, eating well, and maintaining a healthy work-life balance.
VIII. Disciplinary Procedures
The following disciplinary process will be followed in case of misconduct or violation of company policies:
a. Verbal Warning: For minor offenses, a verbal warning will be issued and documented.
b. Written Warning: For repeated or more serious offenses, a written warning will be issued.
c. Suspension or Termination: Serious offenses, or repeated violations, may result in suspension or termination of employment.
Disciplinary actions will be taken fairly and under company policies.
IX. Leave Policies
[Your Company Name] offers a variety of leave options for employees, including:
a. Sick Leave: Employees are entitled to 10 days of sick leave per year, which can be used for illness or medical appointments.
b. Vacation Leave: Employees accrue 1 day of vacation leave per month worked.
c. Parental Leave: Employees are eligible for up to 12 weeks of paid parental leave for the birth or adoption of a child.
d. Emergency Leave: In the event of an emergency, employees are allowed to take leave for up to 5 days per year.
Please refer to your employment contract for specific details regarding leave eligibility.
X. Confidentiality & Non-Disclosure
Employees are required to sign a confidentiality agreement as a condition of employment. You are prohibited from disclosing confidential company information to unauthorized parties both during and after your employment. This includes:
a. Company trade secrets
b. Client lists and business plans
c. Internal emails and communications
d. Financial and operational data
Violation of confidentiality policies may lead to disciplinary action or termination.
Acknowledgment
By signing below, you acknowledge that you have received, read, and understood the policies and guidelines outlined in this Employee Handbook. You agree to adhere to the rules and regulations set forth by [Your Company Name].
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Employee's Signature |
Supervisor's Signature |
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Maxwell Mante