Free Office Technology Maintenance Checklist Template
Office Technology Maintenance Checklist
Prepared by: [YOUR NAME]
1. Computer and Workstation Maintenance
|
Task |
Frequency |
Completed |
Date and Time |
|---|---|---|---|
|
Check Software Updates |
Monthly |
|
|
|
Clean Hardware |
Monthly |
|
|
|
Check for Malware/Antivirus Scan |
Monthly |
|
|
|
Check Storage Space & Backup |
Monthly |
|
|
|
Check Cable Connections |
Monthly |
|
2. Printer and Copier Maintenance
|
Task |
Frequency |
Completed |
Date and Time |
|---|---|---|---|
|
Check Printer/Copier Status |
Weekly |
|
|
|
Perform Cleaning |
Monthly |
|
|
|
Replace Ink/Toner Cartridges |
As Needed |
|
|
|
Check Connectivity & Software |
Monthly |
|
3. Network and Connectivity Maintenance
|
Task |
Frequency |
Completed |
Date and Time |
|---|---|---|---|
|
Check Network Equipment |
Monthly |
|
|
|
Inspect Cables & Wi-Fi Signal |
Monthly |
|
|
|
Check Network Security |
Monthly |
|
4. Audio-Visual Equipment Maintenance
|
Task |
Frequency |
Completed |
Date and Time |
|---|---|---|---|
|
Inspect Equipment |
Monthly |
|
|
|
Clean & Test Connections |
Monthly |
|
|
|
Check Software & Firmware Updates |
Quarterly |
|
5. Telephone and Conferencing Equipment Maintenance
|
Task |
Frequency |
Completed |
Date and Time |
|---|---|---|---|
|
Test Phones & Conferencing Tools |
Monthly |
|
|
|
Clean Devices |
Monthly |
|
|
|
Check Battery & Power Supplies |
Quarterly |
|
6. Security System Maintenance
|
Task |
Frequency |
Completed |
Date and Time |
|---|---|---|---|
|
Inspect Surveillance Cameras |
Monthly |
|
|
|
Update Security Software & Firmware |
Quarterly |
|
|
|
Review Access Controls |
Monthly |
|
7. Equipment and Asset Inventory
|
Task |
Frequency |
Completed |
Date and Time |
|---|---|---|---|
|
Review Office Technology Inventory |
Quarterly |
|
|
|
Ensure Proper Disposal |
As Needed |
|
8. Documentation and Reporting
|
Task |
Frequency |
Completed |
Date and Time |
|---|---|---|---|
|
Document Maintenance Activities |
Ongoing |
|
