Free Retail Supplier Agreement Template
Retail Supplier Agreement
This Retail Supplier Agreement ("Agreement") is made and entered into by and between:
[Your Company Name] ("Retailer")
[Supplier's Full Name] ("Supplier")
This Agreement shall be effective as of January 1, 2050 ("Effective Date").
1. Agreement Overview
1.1 Purpose
This Agreement is designed to outline the terms and conditions under which the Supplier agrees to supply Products to [Your Company Name] for retail sale. It establishes a clear and mutually beneficial relationship between the parties, ensuring compliance with legal standards, industry best practices, and customer expectations. The goal is to create a sustainable and long-term partnership that maximizes the potential for both parties while upholding the highest standards of business integrity.
1.2 Scope
The Supplier shall provide the Products specified in the attached Schedule A ("Products"). These products will be supplied to [Your Company Name] for distribution and sale through its retail channels. The Supplier guarantees that the Products will meet industry standards for quality, safety, and compliance, ensuring that [Your Company Name] can confidently market and sell the Products to customers.
1.3 Term of Agreement
The Agreement shall commence on the Effective Date and will remain in effect for a period of Five [5] years, unless terminated earlier as stipulated in the termination provisions herein. After the initial term, this Agreement may be renewed for subsequent periods upon mutual agreement of both parties in writing. Either party may propose modifications or renegotiate terms upon renewal to ensure the Agreement reflects any changes in market conditions or business requirements.
2. Product Supply and Delivery
2.1 Supply Obligations
The Supplier agrees to provide the Products listed in Schedule A, ensuring that they meet the agreed specifications, quality standards, and quantities. The Supplier shall ensure that all Products supplied are defect-free and conform to applicable laws and regulations. Any deviations from the agreed specifications must be promptly communicated to [Your Company Name], and appropriate measures must be taken to correct the situation. The Supplier will be responsible for ensuring that all products comply with any and all required certifications or approvals.
2.2 Product Delivery
The Supplier shall deliver the Products to [Your Company Name] at the address specified in writing, at the agreed time, and according to the delivery schedule. Delays in delivery should be avoided and, if unavoidable, the Supplier must notify [Your Company Name] at least Five [5] business days in advance. In the event of delays caused by the Supplier, [Your Company Name] reserves the right to request a new delivery schedule or to seek damages for the delay, depending on the circumstances.
2.3 Packaging and Labeling
All Products provided by the Supplier must be properly packaged to ensure safe and secure delivery. The packaging must comply with applicable industry standards and regulations. Additionally, each product must be clearly labeled with essential information, including ingredients, warnings, usage instructions, and compliance details. [Your Company Name] reserves the right to request changes to the labeling or packaging if necessary to meet customer or regulatory demands.
2.4 Product Quality Assurance
The Supplier guarantees that the Products are free from defects in materials and workmanship. The Products must be manufactured according to the highest quality standards, and the Supplier must regularly inspect the Products to ensure compliance with these standards. [Your Company Name] has the right to inspect the Products at any stage of the production or delivery process and to reject any Product that does not meet the required quality standards.
3. Pricing and Payment Terms
3.1 Pricing
The Supplier agrees to sell the Products to [Your Company Name] at the prices listed in Schedule B. These prices will be fixed unless otherwise agreed upon by both parties in writing. Any price adjustments will be communicated at least [Thirty (30)] days before the new prices take effect. Both parties acknowledge that pricing must remain competitive to ensure marketability while preserving profitability.
|
Product |
Unit Price ($) |
|---|---|
|
Product 1 |
25.00 |
|
Product 2 |
18.50 |
|
Product 3 |
30.75 |
The prices above are for standard quantities and packaging. Custom orders, bulk purchases, or special packaging may be subject to separate pricing arrangements, as mutually agreed. These prices do not include applicable taxes, shipping fees, or any other costs, which will be borne by [Your Company Name] unless otherwise agreed.
3.2 Payment Terms
[Your Company Name] agrees to pay the Supplier for the Products within Thirty [30] days of receipt of a valid invoice. Payments will be made via electronic funds transfer (EFT), check, or any other method agreed by both parties. All invoices must include a detailed breakdown of the Products supplied, including the unit price, quantity, and any applicable taxes. Invoices are due upon receipt unless a different payment schedule is agreed upon in writing by both parties.
3.3 Late Payment Fees
In the event that [Your Company Name] fails to make payment within the stipulated period, a late payment fee of [1.5]% per month will be charged on the overdue balance. The late fee will begin accruing the day after the payment due date and will continue to accumulate until the full balance is paid. [Your Company Name] understands and agrees that timely payments are essential to maintaining a positive and professional business relationship.
4. Termination and Suspension
4.1 Termination for Convenience
Either party may terminate this Agreement for any reason by providing the other party with written notice at least Sixty [60] days prior to the intended termination date. If either party elects to terminate the Agreement, both parties will settle any outstanding obligations. [Your Company Name] will pay the Supplier for all Products that have been delivered up to the termination date, and the Supplier will be required to refund any overpayments or credits due to [Your Company Name].
4.2 Termination for Cause
Either party may terminate this Agreement immediately upon written notice if the other party breaches any material obligation under this Agreement and fails to cure the breach within Thirty [30] days after receiving written notice of the breach. In the event of termination for cause, the non-breaching party shall be entitled to claim any damages or losses resulting from the breach, in addition to other legal remedies available under this Agreement.
4.3 Suspension of Deliveries
[Your Company Name] reserves the right to suspend any future deliveries of Products if the Supplier repeatedly fails to meet agreed delivery schedules or does not adhere to the quality standards as outlined in this Agreement. If deliveries are suspended, both parties will work together to resolve any issues before deliveries are resumed.
5. Confidentiality
5.1 Confidential Information
Each party agrees to keep confidential any non-public, proprietary, or sensitive information exchanged between the parties in connection with this Agreement. This includes, but is not limited to, business plans, financial information, customer data, product designs, and marketing strategies. Confidential information will not be disclosed to any third party without prior written consent, except as required by law.
5.2 Non-Disclosure Obligations
Both parties agree not to disclose any confidential information to any third party unless such disclosure is required by law or as part of the performance of their duties under this Agreement. The obligations under this Section shall remain in effect for Five [5] years after the termination or expiration of this Agreement.
6. Intellectual Property
6.1 Ownership of Intellectual Property
Each party retains ownership of its respective intellectual property, including trademarks, copyrights, patents, and trade secrets. The Supplier grants [Your Company Name] a non-exclusive, non-transferable, and revocable license to use any necessary trademarks, logos, and other intellectual property related to the Products solely for the purpose of marketing and selling the Products.
6.2 Infringement Claims
Both parties agree to notify each other immediately if they become aware of any infringement or potential infringement of intellectual property rights related to the Products. The parties will cooperate fully in addressing and resolving any intellectual property infringement claims that may arise.
7. Indemnification and Liability
7.1 Indemnification by Supplier
The Supplier agrees to indemnify, defend, and hold harmless [Your Company Name], its directors, officers, employees, and agents, from any and all claims, damages, losses, liabilities, and expenses arising from defects in the Products, including claims related to product safety, product liability, and failure to comply with applicable laws.
7.2 Indemnification by Retailer
[Your Company Name] agrees to indemnify, defend, and hold harmless the Supplier, its directors, officers, employees, and agents, from any and all claims, damages, losses, liabilities, and expenses arising from the retail sale or use of the Products, including claims of misrepresentation, improper handling, or unauthorized marketing.
7.3 Limitation of Liability
Neither party shall be liable for any indirect, incidental, special, or consequential damages arising from a breach of this Agreement. The total liability of either party for any claim under this Agreement shall not exceed the total amount paid by [Your Company Name] to the Supplier under this Agreement in the Twelve [12] months immediately preceding the claim.
8. Governing Law and Dispute Resolution
8.1 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of [State], without regard to its conflict of laws principles.
8.2 Dispute Resolution
In the event of a dispute, both parties agree to first attempt to resolve the matter through amicable negotiation. If a resolution cannot be reached within Sixty [60] days, the dispute shall be submitted to binding arbitration under the rules of Arbitration Institution. The arbitration shall take place in [Location], and the decision of the arbitrator shall be final and binding.
By signing below, both parties acknowledge and agree to the terms and conditions set forth in this Agreement.
Supplier:
Name:
Date:
Retailer:
Name:
Date:
