Graduation Party Checklist

Graduation Party Checklist

Prepared by: [Your Name]

Date: [DATE]

1. Venue

Tasks	Completed
Book the venue (home, outdoor space, rented hall, etc.)	Yes No
Arrange seating (tables, chairs, lounge areas)	Yes No
Set up a stage or podium for speeches (if applicable)	Yes No
Ensure parking and accessibility	Yes No

2. Invitations

Tasks	Completed
Create and send invitations (digital or paper)	Yes No
Set RSVP deadline	Yes No
Track RSVPs and finalize guest list	Yes No

3. Decorations

Tasks	Completed
Graduation-themed decor (balloons, banners, streamers)	Yes No
Table settings (tablecloths, centerpieces)	Yes No
Photo booth setup (props, backdrop)	Yes No
Signage (welcome signs, directional signs)	Yes No

4. Food & Drinks

Tasks	Completed
Decide on menu (buffet, sit-down meal, snacks)	Yes No
Order catering or prepare food	Yes No
Set up drinks (alcoholic and non-alcoholic options)	Yes No
Arrange for a cake or dessert	Yes No
Ensure enough serving utensils and plates	Yes No

5. Entertainment

Tasks	Completed
Prepare playlist or hire a DJ/band	Yes No
Plan for games or activities (trivia, karaoke, etc.)	Yes No
Set up audio/visual equipment (microphone, speakers, projector)	Yes No

6. Graduation Program

Tasks	Completed
Prepare speeches or thank-you notes	Yes No
Organize awards or recognitions	Yes No
Schedule when to hand out diplomas or certificates (if applicable)	Yes No

7. Photography/Videography

Tasks	Completed
Hire a photographer or designate someone to take photos	Yes No
Set up a video camera for speeches or memories	Yes No
Create a social media hashtag for guests to share their photos	Yes No

8. Party Favors

Tasks	Completed
Prepare party favors or graduation gifts for guests	Yes No
Set up a station for guests to take favors	Yes No

9. Miscellaneous

Tasks	Completed
Arrange for a graduation-themed playlist or background music	Yes No
Purchase or rent a graduation cap & gown (if wearing one)	Yes No
Order thank-you cards or notes for after the event	Yes No
Set up a check-in table for guests	Yes No

10. Day-Of Checklist

Tasks	Completed
Confirm with vendors (caterer, photographer, DJ)	Yes No
Decorate the venue ahead of time	Yes No
Confirm timeline for speeches, activities, and food	Yes No
Set up a graduation-themed backdrop for photos	Yes No
Ensure you have all necessary documents or certificates to hand out	Yes No

Checklist Templates @ Template.net