Free Automotive Repair Contract Template
Automotive Repair Contract
I. Introduction
This Automotive Repair Contract (the "Agreement") outlines the terms and conditions between [Your Company Name] (the "Repair Shop") and [Second Party Company Name] (the "Owner") regarding the repair services to be provided for the Owner's vehicle. By signing this Agreement, both parties agree to the scope of work, pricing, and other conditions outlined herein.
II. Vehicle Information
A. Owner’s Details
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Name: [Second Party Company Name]
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Address: [Second Party Address]
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Phone: [Second Party Phone]
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Email: [Second Party Email]
B. Vehicle Details
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Make: [Vehicle Make]
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Model: [Vehicle Model]
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Year: [Vehicle Year]
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VIN: [Vehicle VIN]
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License Plate Number: [Vehicle License Plate]
III. Scope of Work
A. Description of Services
The Repair Shop agrees to provide the following services, as outlined in this Agreement: a thorough inspection and repair of the engine, transmission, brake system, and electrical components. These services are necessary to ensure the vehicle is safe, fully operational, and compliant with safety standards. The repair work will be performed using industry-approved techniques and the highest quality parts available.
B. Specific Repairs or Replacements
The repairs include, but are not limited to, the replacement of the timing belt, oil pump, front brake pads, and resurfacing the brake rotors. The specific parts and their corresponding brands or manufacturers will be disclosed to the Owner, and any substitutions will require prior approval. Any additional parts found to be faulty during the repair process will be communicated to the Owner and priced accordingly.
C. Additional Services
In addition to the specified repairs, the Repair Shop will perform a routine oil change, a coolant flush, and any other necessary preventative maintenance as determined during the diagnostic inspection. These services are designed to extend the life of the vehicle and improve its overall performance. Should any additional work be recommended during the repair process, the Repair Shop will notify the Owner before proceeding.
D. Exclusions
This Agreement does not cover repairs outside the specified services, including body work, tire replacement, or any repairs unrelated to the listed mechanical issues. If any components are found to be in need of repair after the initial inspection, these repairs will be discussed separately, and additional agreements may be made.
IV. Costs and Payment Terms
A. Estimated Labor Costs
The estimated labor cost for this repair project is based on a rate of $[00] per hour, with an expected completion time of [Estimated Time] hours. Any additional time required due to unforeseen complications or additional services will be billed at the same hourly rate. The total labor cost will be calculated at the end of the project and will include an itemized breakdown.
B. Estimated Parts and Materials Costs
The estimated cost for parts includes the following:
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Timing Belt |
$ 600 |
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Oil Pump |
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Front Brake Pads |
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Brake Rotors |
The Repair Shop will source all parts from reputable suppliers to ensure high-quality replacements. Any deviations from these parts, such as availability issues, will be discussed with the Owner, and only parts of equal or greater quality will be used.
C. Total Estimated Cost
The total estimated cost for the repair, including parts and labor, is $[00]. This is an estimate, and the final amount may differ depending on the scope of work. The Repair Shop will notify the Owner of any changes to the estimate as soon as possible and will seek approval for any additional costs.
D. Payment Schedule
The Owner agrees to pay a [00]% deposit, amounting to $[00], upon signing this Agreement. The remaining balance will be due upon completion of the repair work, before the vehicle is returned to the Owner. If the Owner fails to make the final payment within [Number of Days] days of completion, the Repair Shop reserves the right to charge a late fee or retain possession of the vehicle until payment is received.
E. Accepted Methods of Payment
The Repair Shop accepts payments via credit card, debit card, cash, or check. Payment can be processed at the time of the vehicle pickup. For convenience, the Owner may request an invoice prior to final payment, which can be paid electronically or through the specified payment method.
F. Additional Charges
Should additional work be required beyond the original scope of the Agreement, the Owner will be contacted for approval before any further work is undertaken. If the additional charges exceed $[00], the Owner has the right to cancel the work at any stage without penalty, except for work already completed.
V. Timeframe for Completion
A. Estimated Time to Complete
The Repair Shop estimates that the repair work will be completed within [Number of Days] days from the start of the work, barring any unforeseen delays or complications. This timeframe is based on typical repair conditions, and the Repair Shop will do everything possible to meet the schedule.
B. Conditions for Delays
Potential delays include, but are not limited to, the need to source specific parts, discovery of additional issues requiring repairs, or adverse weather conditions that could delay work in the repair shop. In such cases, the Repair Shop will immediately inform the Owner and provide a revised estimate for completion.
C. Notification Process for Delays
If any delays are anticipated, the Repair Shop will notify the Owner within 24 hours of identifying the issue. The Owner will be provided with a revised timeline, and the Repair Shop will do its best to minimize the delay while ensuring the quality and safety of the repair.
VI. Warranty and Guarantees
A. Warranty for Labor
The Repair Shop offers a [00] month warranty on labor. This warranty covers defects in the workmanship provided but does not cover parts failures or damage caused by misuse or external factors. If any issues arise due to faulty labor, the Repair Shop will reperform the work at no additional cost to the Owner.
B. Warranty for Parts
Parts installed during the repair are covered by a warranty provided by the parts manufacturer. The length of the warranty may vary, but all parts come with at least a [Number of Months] month warranty against defects. If a part fails within the warranty period, the part will be replaced or repaired at no cost to the Owner, provided the failure is not due to misuse or damage.
C. Exclusions from Warranty
The warranty does not cover damage to parts caused by misuse, accidents, neglect, or improper maintenance after the repair is completed. The Repair Shop will provide maintenance guidelines to help the Owner preserve the condition of the vehicle following repairs.
VII. Responsibilities of the Vehicle Owner
A. Owner’s Obligation to Provide Access to the Vehicle
The Owner agrees to deliver the vehicle to the Repair Shop on the agreed-upon date, with the vehicle in a condition suitable for repair. The Owner is also responsible for removing all personal items from the vehicle before it is delivered.
B. Authorization for Work and Payment
The Owner must authorize the specified work outlined in the Agreement and agrees to pay all amounts due. Authorization is granted by signing this Agreement, which constitutes approval to proceed with repairs.
C. Conditions for Cancellation or Rescheduling
The Owner may cancel or reschedule the repair work, provided a minimum of [00] hours’ notice is given. If the Owner cancels less than [00] hours before the scheduled start time, a cancellation fee of $[00] will apply.
D. Acknowledgment of Risks
The Owner acknowledges that, if repairs are not completed within the specified timeframe, further vehicle damage could occur. The Owner agrees to promptly pick up the vehicle upon completion and assumes responsibility for the vehicle once repairs are finished.
VIII. Responsibilities of the Repair Shop/Technician
A. Obligation to Complete the Repair Work
The Repair Shop is responsible for completing the repairs outlined in this Agreement to the highest standard of quality and professionalism. The work will be performed in accordance with manufacturer specifications and industry standards.
B. Provision of Quality Parts and Labor
The Repair Shop guarantees the use of high-quality parts and the expertise of qualified technicians for the repair work. All repairs and parts used are subject to industry standards and regulations.
C. Communication Regarding Issues, Delays, or Additional Costs
The Repair Shop will communicate promptly with the Owner if any issues, delays, or additional costs arise during the repair process. The Owner will be informed of any required decisions or additional work before proceeding.
D. Handling of Customer Property
The Repair Shop will take reasonable precautions to protect the vehicle during repairs. Any damage caused by the Repair Shop will be addressed promptly, and the Owner will be compensated for the loss or damage.
IX. Liability and Insurance
A. Liability for Damage
The Repair Shop is liable for any damages caused to the vehicle while it is under the Shop’s care. This includes damages that occur during the repair process or due to errors in workmanship.
B. Insurance Coverage
The Repair Shop maintains liability insurance to cover damages that occur while the vehicle is on the premises for repair. The Shop will also maintain adequate insurance to cover any accidents or damages caused by its technicians.
C. Limitation of Liability
The Repair Shop’s liability is limited to the repair work performed and the replacement of faulty parts. The Repair Shop is not liable for any indirect or consequential damages, such as loss of use or inconvenience.
D. Indemnity Clause
The Owner agrees to indemnify the Repair Shop against any claims, losses, or damages resulting from their actions, including misuse of the vehicle, failure to follow maintenance recommendations, or failure to address issues identified during repairs.
X. Dispute Resolution
A. Methods of Resolving Disputes
In the event of a dispute, both parties agree to attempt resolution through mediation, with an independent third party facilitating the process. If mediation is unsuccessful, the matter will proceed to binding arbitration.
B. Jurisdiction and Venue
Any legal disputes related to this Agreement will be resolved under the laws of [State], and the venue for any legal action will be the courts located in [County].
C. Termination of the Agreement
Either party may terminate this Agreement by providing written notice to the other. Upon termination, the Owner will be responsible for paying for any work completed up to that point.
XI. Termination of the Contract
A. Conditions for Termination
The Owner may terminate this Agreement with [00] days' written notice if the Repair Shop fails to meet its obligations under the contract. The Repair Shop may terminate the contract if the Owner fails to provide necessary access to the vehicle or delays payment.
B. Refund or Payment Terms upon Termination
If the contract is terminated before the repair work is completed, the Owner will pay for all services rendered up until the termination date. Any unused parts will be returned, and if a deposit has been made, it may be refunded in part based on the work completed.
C. Return of Parts or Vehicle After Termination
After termination, the Owner is entitled to take possession of the vehicle and any unused parts, with the final payment due for work completed and materials used. The Repair Shop will provide a full accounting of services rendered.
XII. Additional Terms and Conditions
A. Confidentiality Agreement
Both parties agree to keep all sensitive information, including business and vehicle details, confidential. Neither party will disclose this information to third parties without prior written consent, except where required by law.
B. Special Terms
Any special terms, such as the use of specific replacement parts or customized services, are detailed here:
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Use of Aftermarket Parts: The Owner has requested the use of aftermarket parts for the repair, rather than OEM (Original Equipment Manufacturer) parts. The Repair Shop will ensure that all aftermarket parts meet the required specifications for safety and performance.
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Customized Modifications: The Owner has requested customized modifications to the exhaust system, which will be performed at an additional cost of $[00]. This modification is not covered under the standard warranty and is subject to a separate inspection before final approval.
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Extended Warranty on Specific Parts: The Repair Shop will offer a 2-year warranty on the newly installed transmission, beyond the standard parts warranty. This extended warranty covers defects in workmanship and part failure, excluding damages caused by misuse.
These terms may override standard provisions and require mutual agreement before proceeding.
C. Modifications or Amendments
Any amendments or modifications to this Agreement must be made in writing and signed by both parties. Any verbal agreements or representations made prior to signing this Agreement are not binding.
XIII. Acknowledgments and Signatures
A. Acknowledgment of Agreement to Terms
Both parties acknowledge that they have read, understood, and agreed to the terms set forth in this contract. By signing below, both the Repair Shop and the Owner agree to abide by all conditions specified in this Agreement.
B. Signature of Vehicle Owner
[Second Party Representative's Name]
[Date]
C. Signature of Repair Shop/Technician
[Your Name]
[Date]
