Select a party theme

Create a guest list

Send invitations

Plan the party budget

Reserve rentals for tables and chairs if needed

Check local noise regulations

Set party hours

Book entertainment or DJ

Purchase or make decorations fitting the theme

Buy or rent light equipment (string lights, disco balls)

Arrange seating and table settings

Prepare a photo booth area with props

Set up a countdown clock

Prepare a designated area for coats and bags

Plan the menu

Shop for groceries

Order any catered or specialty items

Prepare make-ahead dishes

Stock up on beverages

Ensure drinkware is available (glasses, cups)

Arrange for alternative drinks (soft drinks, non-alcoholic options)

Create a playlist for background music

Organize party games

Prepare a karaoke setup

Arrange for a live band or DJ

Plan a countdown and toast ceremony

Purchase party favors and souvenirs

Wrap favors in theme-consistent packaging

Prepare noisemakers and hats for midnight

Create hangover kits

Ensure favor bags are ready at the exit

Arrange transportation for guests if needed

Plan for emergency contacts

Ensure all safety measures are in place (emergency exits, first aid kit)

Designate someone to monitor the event

Have a plan for guests who may have overindulged

Arrange for cleaning services if needed

Set up trash and recycle bins before the party

Organize a cleanup crew

Ensure all rental items are packed for return

Safely dismantle decorations