Free Kids Birthday Party Checklist

Determine the party theme and concept.

Set a budget for the event.

Select a date and time for the party.

Create a guest list (include parents if necessary).

Book a venue or confirm the use of your home or an outdoor location.

Design or purchase invitations matching the theme.

Collect addresses or emails of guests.

Send invitations (2–3 weeks in advance).

Include RSVP details.

Follow up with non-responders a few days before the RSVP deadline.

Procure theme-based decorations (e.g., balloons, streamers, banners).

Arrange tables and chairs for all guests.

Set up a gift table.

Prepare an area for food and drinks.

Organize a photo booth or backdrop for pictures.

Choose a kid-friendly menu (consider allergies and dietary restrictions).

Order or bake the birthday cake.

Prepare goodie bags or party favors.

Ensure dietary accommodations (e.g., vegetarian, gluten-free options).

Plan age-appropriate games and activities.

Hire performers such as a magician, clown, or face painter if necessary.

Set up an arts-and-crafts station for creative fun.

Create a music playlist for a lively atmosphere.

Plan a short performance or skit, if suitable for the age group.

Confirm arrival times of vendors and entertainers.

Delegate tasks to helpers or co-hosts.

Conduct a final walkthrough of the venue or setup area.

Prepare schedules (digital or printed) to stay on track.

Welcome guests and guide them upon arrival.

Collect gifts and cards in one place.

Clean up the venue or party area.

Return rented items or leftover food to vendors.

Send thank-you notes to guests.