Free Surprise Birthday Party Checklist Template

Surprise Birthday Party Checklist

Prepared by: [Your Name]

1. Initial Planning

Task	Completed
Set a Budget	Yes No
Choose a Date and Time	Yes No
Select a Venue	Yes No
Create a Guest List	Yes No
Research Party Theme Ideas	Yes No

2. Invitations and Communication

Task	Completed
Design Invitations	Yes No
Send Invitations with RSVP	Yes No
Confirm Attendance	Yes No
Coordinate Discreet Reminders	Yes No
Prepare Backup Plans	Yes No

3. Decorations

Task	Completed
Select a Theme	Yes No
Plan Party Decorations	Yes No
Order or Make Decorations	Yes No
Arrange for Lighting	Yes No
Test Layout Beforehand	Yes No

4. Food and Drinks

Task	Completed
Select Food Menu	Yes No
Cater or Prepare Meals	Yes No
Consider Dietary Restrictions	Yes No
Arrange for Drinks	Yes No
Order Cake	Yes No

5. Entertainment

Task	Completed
Book a DJ/Band or Create a Playlist	Yes No
Plan Games and Activities	Yes No
Arrange for a Photographer	Yes No
Prepare Speeches or Toasts	Yes No
Test Equipment	Yes No

6. Final Preparations

Task	Completed
Confirm All Bookings	Yes No
Prepare Party Favours	Yes No
Set Up Venue	Yes No
Ensure Surprise is Concealed	Yes No
Prepare a Cleaning Schedule	Yes No

7. Day of the Party

Task	Completed
Double-Check Setup	Yes No
Manage Guest Arrival Times	Yes No
Communicate with Party Assistants	Yes No
Ensure Food and Drinks are Ready	Yes No
Keep the Birthday Honoree Occupied Until Surprise	Yes No

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