Welcome Party Checklist

Welcome Party Checklist

Prepared by: [Your Name]

1. Event Planning

Task	Completed
Choose a party date and time	Yes No
Select and book a venue if necessary	Yes No
Create a budget for the party	Yes No
Decide on a party theme or style	Yes No
Make a guest list	Yes No

2. Invitations and Communication

Task	Completed
Create or purchase invitation cards	Yes No
Send out invitations (mail/e-mail) with RSVP	Yes No
Follow up on RSVPs one week before the party	Yes No
Communicate any updates or changes to guests	Yes No
Prepare a welcome message or speech	Yes No

3. Food and Beverages

Task	Completed
Plan the menu considering guest preferences and dietary restrictions	Yes No
Arrange for catering or prepare a shopping list if self-catering	Yes No
Purchase necessary beverages, including non-alcoholic options	Yes No
Organize a method for serving food and drinks	Yes No
Ensure there are enough serving dishes and utensils	Yes No

4. Decorations and Setup

Task	Completed
Purchase or rent party decorations	Yes No
Set up the party space according to the theme	Yes No
Arrange seating and tables as needed	Yes No
Set up a welcome sign or entryway decorations	Yes No
Organize a coat check or place for guests’ belongings	Yes No

5. Entertainment and Activities

Task	Completed
Book any entertainment such as a DJ, band, or performer	Yes No
Create a playlist if handling music yourself	Yes No
Organize games or ice-breaker activities	Yes No
Set up any necessary audiovisual equipment	Yes No
Arrange for a photographer or a photo booth	Yes No

6. Final Preparations and Day-of Tasks

Task	Completed
Confirm the final headcount with the caterer or venue	Yes No
Triple-check all supplies and equipment	Yes No
Prepare a schedule for the event day	Yes No
Ensure all setup is complete before guests arrive	Yes No
Assign roles to helpers or staff to manage tasks	Yes No

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